Executive Assistant to Founder & Managing Director

About the Role

This position involves serving as a highly proactive and execution-oriented Executive Assistant to the Founder & Managing Director of Consultup India, based in Ahmedabad, Gujarat. This is a hands-on role designed not just for administrative support but to act as a seamless extension of the Founder’s office—anticipating priorities, understanding the business dynamics, and managing day-to-day operations independently.

Key Responsibilities

• Manage daily schedules, meetings, and priorities of the Founder with a clear tracking system for tasks and commitments.
• Understand and emulate the Founder’s working, communication, and decision-making styles to independently handle routine internal matters.
• Coordinate closely with various departments—including Business Development, Operations, Legal, Accounts, and Client Success—to ensure deadlines and commitments are met and escalate critical issues appropriately.
• Prepare thorough meeting briefs, capture decisions, assign action items, and monitor follow-ups to ensure the Founder is always well-prepared for engagements.
• Assist in drafting clear, concise, and professional communications such as emails, messages, proposals, and announcements following the Founder’s communication style.
• Track client projects, proposals, and sales commitments while managing relationships and escalating any delays or sensitive matters.
• Own selected projects independently, from process improvements to recruitment coordination and founder-led initiatives, ensuring completion without repeated reminders.
• Support recruitment processes including candidate screening, interview scheduling, offer coordination, and performance review documentation.
• Maintain utmost confidentiality over sensitive company details, financials, client information, and internal discussions.

Qualifications and Skills

• Exceptional organizational skills and a fast-learning, highly proactive mindset.
• Excellent command of English, both verbal and written, with strong drafting abilities for emails and WhatsApp communications.
• Proficiency in Google Workspace, Microsoft Office, especially Excel or Google Sheets, as well as calendar, task, and project management tools.
• Strong business acumen and an understanding of finance and startup environments is advantageous.
• Experience supporting senior management roles such as Founder, CEO, or CXO preferred.
• Ability to manage pressures, multiple priorities simultaneously, and make independent routine decisions confidently.

Working Conditions

This role requires working onsite in Ahmedabad, Gujarat, from Monday to Saturday, 10:00 AM to 6:30 PM, reporting directly to the Founder & Managing Director.

Compensation

The monthly salary range for this full-time role is between INR 20,000 and INR 50,000.

Success Indicators

• Reduced unnecessary interruptions to the Founder’s schedule.
• Timely completion of key tasks without frequent follow-ups.
• Well-prepared meetings and consolidated, concise updates for management.
• Clear expectations set and met by internal teams.
• Early identification and handling of client escalations.
• Delegated assignments reliably brought to resolution.

Career Growth

This role offers growth potential from Executive Assistant to roles such as Founder’s Office Associate, Senior Executive, and eventually Founder’s Office Manager or Chief of Staff, subject to performance and business understanding.

Ideal Candidate Mindset

This position suits someone who intuitively asks, “How would the Founder approach this?” before escalating decisions, striving to amplify the Founder’s execution capacity instead of replacing it.