Executive Assistant to CEO

Role Overview

We are looking for a seasoned and highly organised Executive Assistant to the CEO based in Mumbai. The ideal candidate will offer dedicated administrative and executive support, demonstrating exceptional coordination, communication, and discretion skills. Managing multiple priorities in a dynamic setting is essential.

Key Responsibilities

• Oversee and manage the CEO’s calendar, schedule meetings, appointments, and travel plans.
• Liaise with internal teams, clients, partners, and senior-level stakeholders efficiently.
• Develop presentations, reports, meeting agendas, and briefing materials.
• Monitor action items, deadlines, and follow-up tasks to ensure timely completion.
• Handle correspondence, emails, and maintain strict confidentiality of information.
• Arrange both domestic and international travel and manage associated logistics and meetings.
• Assist the CEO with daily operational and administrative activities.
• Conduct research and collect relevant information as needed.
• Anticipate the CEO’s needs and proactively organise priorities.

Candidate Profile

• Possess 8 to 15 years of experience as an Executive Assistant, ideally supporting C-level executives such as CEO, Founder, or Managing Director.
• Display excellent verbal and written communication capabilities.
• Exhibit strong organisational, multitasking, and time management proficiencies.
• Demonstrate effective stakeholder management and prompt follow-up skills.
• Maintain a high standard of professionalism, discretion, and confidentiality.
• Proficient with MS Office, Google Workspace, and presentation software.
• Be proactive, detail-oriented, reliable, and thrive in a fast-paced work atmosphere.