Executive Assistant

Overview

We are looking for a highly organized, proactive, and detail-focused Executive Assistant to provide comprehensive support to our Senior Vice President (SVP) or Vice President (VP). This position demands utmost professionalism, discretion, and the ability to anticipate the executive’s needs while managing diverse administrative and executive support duties in a dynamic setting.

Key Responsibilities

• Manage and efficiently coordinate the SVP/VP’s calendar, including scheduling meetings, appointments, and travel plans.
• Draft, review, and arrange correspondence as well as handle confidential documentation.
• Organize and oversee internal and external meetings, handling logistics, agenda preparation, and follow-up communications.
• Act as the communication bridge between the SVP and various internal and external parties.
• Administer expense reports, invoices, and assist with budget monitoring when necessary.
• Ensure confidentiality and discretion in all professional interactions.
• Manage all office-related activities pertinent to the SVP’s requirements.
• Assist with Visa application and processing.
• Keep tracking systems updated and maintained.

Qualifications

• A Bachelor’s degree is preferred, although equivalent professional experience will be considered.
• Between 2 to 5 years of experience supporting senior executives, ideally at a C-level or SVP level.
• Excellent organizational skills coupled with strong abilities in time management and multitasking.
• Effective communication skills, both spoken and written.
• Proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint; familiarity with Teams and Concur is advantageous.