Executive Assistant

About mobile.de

mobile.de stands as Germany's premier vehicle marketplace, featuring over 1.6 million vehicles including cars, commercial vehicles, motorcycles, and e-bikes listed annually (projected for 2025). Serving both private consumers and registered dealerships, the platform attracts more than 140 million monthly visits. Beyond buying and selling, mobile.de provides financing and leasing solutions. Established in 1996, it is a subsidiary of Adevinta, a leading global online classifieds entity.

Situated in Berlin-Charlottenburg, the company fosters an environment rich in growth, learning, and collaboration. Individuals passionate about innovation in mobility and teamwork are encouraged to join.

Position Overview

The role requires a highly skilled, forward-thinking Executive Assistant to deliver superior administrative and strategic support to senior leadership. This position demands foresight, agility in managing multiple priorities, and discretion within a dynamic international setting. The Executive Assistant will ensure smooth executive operations enabling leadership to focus on key initiatives and will collaborate within a small specialized team and the wider Adevinta network.

Key Responsibilities

• Effectively manage intricate calendars across time zones, proactively anticipating conflicts and aligning schedules with executive priorities.
• Arrange and coordinate both domestic and international travel including detailed itineraries and logistics.
• Draft, proofread, and refine communications to maintain clarity, professionalism, and alignment with leadership objectives.
• Organize leadership meetings including agenda preparation, note-taking, and tracking follow-up tasks.
• Act as the primary liaison between executives and external/internal stakeholders.
• Oversee and coordinate critical projects and company events from inception through completion, ensuring flawless execution.
• Represent the executive office at various events, promoting company values and culture.
• Engage in cross-departmental initiatives to advance internal culture and operational excellence.
• Champion efforts to enhance executive efficiency, support special projects, and lead operational improvements as necessary.

Candidate Profile

• Minimum five years’ experience supporting senior executives in complex, international business settings.
• Proactive mindset with the ability to anticipate and resolve issues before escalation.
• Outstanding organizational, time management, and multitasking capabilities.
• Excellent written and verbal communication skills.
• Strong proficiency in Office and Google Workspace with rapid adaptability to emerging tools and systems.
• Advanced familiarity with AI technology applications enhancing executive productivity, including drafting, summarization, research, data organization, workflow optimization, and meeting preparation.
• High standards of integrity, professionalism, and emotional intelligence.
• Self-driven, energetic, resilient, with ownership mentality and a growth-oriented outlook.
• Fluency in German and English at a business professional level.

Benefits and Work Environment

• Attractive competitive salary package.
• Frequent team and organizational events fostering networking and mutual learning.
• Opportunities for personal and professional development through coaching and educational platforms.
• Monthly transportation allowance promoting mobility.
• Modern, purpose-built office space optimized for focused and collaborative work with social areas for relaxation and interaction.
• Flexible hybrid work arrangements, including limited annual remote work from abroad.
• Comprehensive wellbeing support including confidential assistance for employees and immediate family members.
• Meaningful work within a diverse, international, and committed team focused on sustainable sharing and reducing waste.
• Active use and integration of AI technologies to boost operational efficiency and customer experience, encouraging continuous learning and experimentation.
• Strong company culture emphasizing connection, inclusion, and engagement through daily collaboration and social activities.