Engineering Coordinator - Residences

About Avani Hotels and Resorts

Located at Avani Palm View Dubai Hotel & Suites in Dubai, the Avani brand balances design and functionality with a spirited hospitality approach. With a presence across Europe, the Middle East, Asia, Africa, and Australia, Avani creates spaces that blend social energy with stylish, efficient rooms and authentically inspired food. The culture emphasizes vibrant service paired with genuine warmth and hospitality.

Role Overview

The Engineering Coordinator plays a pivotal role in supporting the daily functions of the Engineering Department. Key duties include administrative management, coordinating routine maintenance activities, ensuring timely completion of work orders, and serving as the central communication link between Engineering, other hotel departments, and external contractors. This position strives to uphold the hotel's facilities at exemplary standards.

Key Responsibilities

• Assign and oversee daily maintenance requests and work orders for the Engineering team.
• Track and ensure Preventive Maintenance (PPM) tasks adhere to the scheduled timelines.
• Maintain comprehensive engineering documentation such as records, logs, and reports.
• Update maintenance software with current job statuses and completed orders.
• Collaborate with departments including Housekeeping, Front Office, and Security to address maintenance needs.
• Prepare purchase requests and maintain inventory of engineering spare parts and supplies.
• Arrange contractor visits, regular service appointments, and annual maintenance programs.
• Manage records for equipment manuals, warranties, service logs, and compliance certifications.
• Compile daily, weekly, and monthly engineering performance reports for management.
• Support administrative tasks related to staff attendance, leave tracking, duty rosters, and overtime documentation.
• Document utility consumption by recording meter readings and preparing energy reports.
• Handle departmental communications including emails and phone calls promptly and professionally.
• Assist with preparation for both internal and external audits by organizing required paperwork.
• Adhere strictly to hotel policies, safety guidelines, and brand standards.
• Perform additional administrative duties as directed by the Chief or Director of Engineering.

Additional Notes

This role is based onsite at the Avani Palm View Dubai Hotel & Suites and requires coordination across multiple teams to ensure smooth engineering operations and facility maintenance.