Electrical & HVAC Executive

Job Overview

This role involves managing and coordinating administrative aspects of electrical and HVAC operations, including maintenance scheduling, manpower management, documentation, procurement of materials, and communication with field teams and senior management.

Key Duties

• Oversee daily maintenance tasks for electrical and HVAC systems.
• Keep detailed records of all preventive and corrective maintenance activities.
• Liaise with supervisors, technicians, contractors, and on-site management to ensure smooth operations.
• Prepare and organize work orders, service reports, checklists, and maintenance logs.
• Monitor attendance, deployment, shift rosters, and leave of electrical and HVAC staff.
• Coordinate the acquisition and requisition of materials and spare parts with relevant departments.
• Maintain inventories of equipment, tools, spare parts, and consumables.
• Follow up on unresolved maintenance issues to ensure they are addressed promptly.
• Compile and submit maintenance reports on a daily, weekly, and monthly basis.
• Assist with quotations, purchase requests, invoicing, and related administrative paperwork.
• Maintain documentation related to AMC, service agreements, inspection records, and legal compliance documents.
• Collaborate with vendors and service providers on maintenance and repair tasks.
• Ensure proper filing and documentation for all electrical and HVAC operations.
• Support management in tracking maintenance expenditures and operational needs.
• Adhere to company safety policies and maintenance standards consistently.
• Perform additional administrative and coordination tasks as assigned by management.

Qualifications and Skills

• Degree in Electrical, Mechanical, HVAC engineering, or a related discipline preferred.
• Between 2 to 5 years experience in electrical/HVAC administration or facility maintenance coordination.
• Proficient in MS Excel, Word, email, and basic documentation procedures.
• Strong communication and coordination capabilities.
• Adept at maintaining precise records and generating detailed reports.
• Familiarity with electrical and HVAC maintenance processes is advantageous.
• Ability to manage multiple tasks efficiently and meet deadlines.