Documentation, Permits & Institutional Relations Officer

Company Overview

JPB Albania sh.p.k. is a growing Albanian firm specializing in international recruitment, workforce solutions, and employment support services. Our mission is to connect Albanian companies with suitable candidates from global labor markets and vice versa, providing a comprehensive process from candidate identification and selection to documentation, administrative procedures, and employer assistance.

Role Overview

The Documentation, Permits & Institutional Relations Officer will be responsible for managing and overseeing the company's and employees' administrative procedures, applicable to both local and foreign personnel.

Key Responsibilities

• Preparation, review, and management of official files and documentation.
• Tracking and processing applications via the e-Albania platform and relevant institutions.
• Coordination of procedures involving unique permits, residence permits, registrations, and other documentation for local and foreign employees.
• Liaising and following up with governmental bodies, notaries, certified translators, and other professionals.
• Monitoring deadlines and status of ongoing administrative procedures.
• Maintaining both physical and electronic archives efficiently.
• Supporting the company in fulfilling compliance and licensing requirements.

Candidate Profile

• University degree in Law, Public Administration, Economics, or related fields.
• Preferably 2 to 3 years of experience in managing documentation and administrative procedures.
• Strong familiarity with the e-Albania platform and institutional processes.
• Excellent organizational skills and attention to detail.
• Good command of the English language.
• Capability to handle multiple files and deadlines simultaneously.

Experience with foreigner procedures, migration, residence/work permits, or recruitment companies is considered a significant advantage.