Document Controller - Site Supervision

About AECOM

At AECOM, we are dedicated to building a better world by delivering infrastructure solutions that improve communities globally. Our diverse team of over 50,000 professionals includes engineers, designers, planners, scientists, and managers committed to tackling complex challenges and creating sustainable legacies for future generations.

Role Overview

We are searching for a meticulous and well-organized Document Controller to join our Abu Dhabi team. This on-site role focuses on managing and supervising documentation processes throughout project sites, ensuring compliance with all regulatory and organizational standards. The successful candidate will coordinate with various project stakeholders and maintain comprehensive, accurate document control systems.

Key Responsibilities

• Oversee and manage all documentation activities on-site, ensuring documents are precise, complete, and submitted on time.
• Maintain structured document control systems and filing in alignment with company policies and regulatory demands.
• Collaborate with project teams, contractors, and stakeholders to gather, evaluate, and process site-related documentation.
• Ensure all project records are accurately cataloged, archived, and easily retrievable for audits and compliance checks.
• Track documentation workflows and propose enhancements to reduce delays and improve process efficiency.
• Conduct periodic audits to ensure adherence to documentation protocols and quality assurance standards.
• Compile and update documentation reports, logs, and status briefings for management oversight.
• Communicate with relevant authorities and external bodies regarding document requirements specific to Abu Dhabi and UAE regulations.
• Provide training and guidance to site personnel on effective documentation procedures and standards.
• Address and resolve discrepancies or non-compliance issues promptly to maintain documentation integrity.
• Ensure confidentiality and security of sensitive project information and documents.

Qualifications and Experience

• Proven track record as a Document Controller or similar role, ideally within a site-based environment.
• Experience supervising or coordinating documentation teams or processes.
• Strong skills in document management software, including proficiency in Aconex.
• Exceptional organizational and multitasking abilities with strong time management skills.
• High attention to detail and dedication to data accuracy and record keeping.
• Thorough understanding of compliance requirements and regulatory standards related to construction or engineering projects.
• Knowledge of UAE and Abu Dhabi-specific documentation regulations is preferred.

Additional Information

New employees must attend an in-person Day 1 onboarding session at an AECOM office as part of the hiring process. AECOM offers a comprehensive benefits package including medical, dental, vision, life insurance, disability benefits, paid leaves, flexible work arrangements, well-being resources, retirement plans, and more, depending on employment status.

AECOM is committed to a secure and equitable recruitment process and values diversity, promoting a respectful and collaborative workplace where every employee can grow.