Document Controller

Overview

A Document Controller safeguards the accuracy, quality, and integrity of company documents by systematically organizing and maintaining both physical and electronic records. This role involves overseeing document revision processes and ensuring alignment with relevant industry regulations.

Key Responsibilities

• Maintain and update project document control systems consistently.
• Manage various documentation including drawings, contracts, reports, correspondence, and approvals effectively.
• Monitor the status of document submissions, revisions, and approvals.
• Facilitate smooth flow of documents between internal teams, consultants, and contractors.
• Ensure proper recording, storage, and easy retrieval of documents.

Candidate Profile and Requirements

• Possesses a Bachelor’s degree or diploma in a related discipline.
• Minimum five years of experience in document control.
• Experience working with consultancy firms, project management consultants, or real estate development companies.
• Proficiency with document management platforms such as Aconex is desirable.
• Strong working knowledge of Microsoft Office Suite, SharePoint, or equivalent document management software.
• Excellent organizational skills for effective categorization and maintenance of files.
• Meticulous attention to detail ensuring accuracy in document production, editing, and version tracking.
• Good communication abilities to collaborate with colleagues and external partners.
• Familiarity with document control protocols and regulations to guarantee compliance with industry standards.
• Capability to prioritize workload and manage time efficiently to adhere to deadlines.
• Problem-solving aptitude to resolve document management and retrieval challenges.
• Understanding of confidentiality and data privacy standards to safeguard sensitive information.
• Knowledge of best practices in record keeping to establish an efficient document control system.
• Openness to adapt and learn new document management tools and methodologies as required.