Administration Executive

About the Company

ACNSS (Axe Consultancy and Security Services) is a technology firm based in Chicago, specializing in IT consultancy, data storage, and security services, primarily serving unicorn fintech enterprises.

Job Overview and Key Duties

The Administration Executive will be responsible for facilitating the smooth operation of daily business activities and supporting senior leadership. Key duties include managing schedules, coordinating various departments, maintaining records, and ensuring effective communication across teams and external contacts.

• Assist senior management in coordinating day-to-day organizational tasks and operations.
• Oversee task monitoring, priority management, deadline adherence, and follow-ups to maintain operational flow.
• Collaborate with multiple departments to ensure timely accomplishment of assignments.
• Organize executives' calendars, meetings, and appointments efficiently.
• Develop and maintain task lists, follow-up logs, reports, and update operational statuses.
• Provide regular updates to management by following up on pending activities with team members.
• Manage professional communications including emails, calls, and messages both internally and externally.
• Arrange meetings by setting agendas, gathering necessary information, and documenting decisions and action points.
• Systematically handle documentation such as records, files, reports, and other essential business information.
• Create presentations, spreadsheets, reports, and other business materials as needed.
• Track project progress and operational activities to identify and communicate any delays or issues.
• Coordinate with vendors, clients, service providers, and other stakeholders for smooth operations.
• Support travel planning, booking meetings, and other administrative logistics.
• Ensure clear communication of important management directives to relevant personnel.
• Protect confidentiality of sensitive business information and communications.
• Identify operational inefficiencies and liaise with teams to resolve issues promptly.
• Take full responsibility for assigned tasks ensuring completion with accuracy and punctuality.
• Assist management with ad-hoc projects, research, and other coordination or administrative duties.
• Serve as a communication bridge between management and internal teams to guarantee smooth workflow.
• Maintain professionalism, organization, proactivity, and solution-focused approaches throughout duties.

Candidate Eligibility

Applicants must have at least one year of professional experience and must reside in Dehradun.

Compensation and Benefits

Annual salary is between ₹300,000 and ₹400,000. Additional perks include an informal dress code.