Document Controller - Madinah

Overview

AtkinsRéalis is looking for a skilled Document Controller to oversee project documentation, manage information flow, and maintain records control for significant high-rise residential, commercial, hospitality, mixed-use, and large-scale building projects in Madinah, Saudi Arabia. This role requires ensuring that all project documents are accurately managed, tracked, distributed, and archived according to project protocols, quality standards, and client criteria.

Key Responsibilities

• Organize and operate project document control systems following company and project guidelines.
• Handle receipt, registration, distribution, tracking, and archiving of all incoming and outgoing project documents.
• Maintain comprehensive document registers, transmittal logs, drawing registers, and correspondence tracking systems.
• Classify, number, file, and update documents adhering to project procedures.
• Oversee document review and approval pipelines ensuring prompt processing and feedback.
• Collaborate with engineers, inspectors, contractors, consultants, and client representatives about document submissions and approvals.
• Track revision changes and maintain detailed histories of document versions.
• Manage document distribution via electronic document management systems (EDMS) and Common Data Environments (CDE).
• Ensure only current and approved documents are accessible for project use.
• Preserve records of outdated documents and organize proper archiving processes.
• Prepare periodic reports on document status, overdue items, approval progress, and relevant documentation KPIs.
• Support Quality Assurance and Quality Control audits, ensuring adherence to document control and quality management standards.
• Assist in maintaining organized filing structures and records management within the project environment.

Candidate Profile

• Possess a Diploma or Bachelor's Degree in Business Administration, Information Management, Engineering, Construction Management, or related fields.
• Document Control, Records Management, or Information Management certification is advantageous.
• Training in ISO 9001 Quality Management Systems is a plus.
• Certification in ISO 19650 Information Management or BIM Information Management is beneficial.
• Have 5 to 10 years of professional experience in Document Control, with at least 3 years on high-rise or major building construction projects.
• Prior experience in Saudi Arabia or the Gulf Cooperation Council (GCC) region is highly preferred.
• Experience working with consultants, Project Management Consultants (PMCs), contractors, developers, or construction management teams is expected.
• Proven track record supporting projects through design, construction, commissioning, and handover phases.
• Strong knowledge of document control procedures and records management principles.
• Familiarity with document review and approval workflows.
• Good understanding of construction terminology and engineering documentation.

Benefits and Rewards

• Tax-exempt salary package.
• Life insurance coverage included.
• Medical insurance provided.
• Annual leave entitlement.
• Company gratuity scheme available.
• Potential discretionary bonus program.
• Annual flight allowance.
• Transportation and housing allowances provided.
• Employee Wellbeing Program offering 24/7 access to specialists in finance, legal, family care, personal wellness, fitness, and nutrition.

About AtkinsRéalis

AtkinsRéalis is a leading global engineering and nuclear services company connecting people, data, and technology to revolutionize infrastructure and energy systems worldwide. Collaborating with industry partners, clients, and a global team of experts, AtkinsRéalis drives innovation and sustainable engineering solutions to create a better future for the planet and its communities.