Document Controller

About BESTECH

BESTECH is a dynamic multi-disciplinary engineering services company with over three decades of success across various engineering domains. Employing more than 100 professionals, BESTECH values its team as its greatest asset and strives to be the preferred partner to clients, the community, and employees alike. The organization emphasizes employee focus, open communication, and continuous growth to maintain an engaging workplace accommodating individuals at different stages of their careers.

Position Overview

The Document Controller is integral to project success, facilitating order, precision, and timeliness in managing technical documentation. Working closely with engineers, project managers, and clients, the role involves ensuring documents are accurate, complete, and aligned with client and internal standards. Key tasks include handling engineering drawings, managing revisions, coordinating documents across multiple stakeholders, and supporting the maintenance of project records.

Key Responsibilities

• Conduct quality control reviews of outgoing technical documents such as drawings, equipment specs, and scopes of work to ensure compliance with standards.
• Manage issuance of engineering packages to clients using platforms like AutoCAD Vault, Aconex, SDx, OneDrive, or SharePoint.
• Receive and accurately archive documents from clients and suppliers in the document management system.
• Maintain program-level document consistency across multiple projects under a single contract.
• Coordinate assembly and preparation of engineering packages for distribution, including managing document transmittals and scanning hard copies as needed.
• Verify completeness of document packages before release.
• Maintain and update project logs, registers, and tracking tools to support project administration and execution.
• Monitor document revision status and distribution to aid reporting and project progress.
• Participate in internal team and client meetings, preparing and distributing meeting minutes and related documentation for follow-up.
• Facilitate effective communication between project teams, clients, and suppliers regarding document control matters.
• Contribute to departmental initiatives and continuous improvement efforts, assisting with additional document control or administrative duties as necessary.

Qualifications

• Diploma in Business Administration, Project Management, Office Administration, or a related field.
• At least two years of experience in document control, project administration, or a related function.
• Familiarity with document management systems; experience with AutoCAD Vault, Aconex, SDx, or SharePoint is advantageous.
• Proficient in Microsoft Office suite.
• Exceptional attention to detail and commitment to document accuracy and quality.
• Highly organized with the capability to manage multiple priorities and meet deadlines effectively.
• Strong written and verbal communication skills.
• Adaptable, proactive, and effective both working independently and collaboratively within teams.

Working Conditions

• Primarily based in an office setting with remote work flexibility as operationally needed.
• Flexible working hours to accommodate project and client demands; occasional work beyond regular hours expected with options to adjust for work-life balance.

Compensation and Benefits

The salary for this full-time permanent role ranges from 40000 to 60000 CAD annually based on responsibilities, experience, qualifications, market benchmarks, and location cost of living. BESTECH offers competitive, market-aligned remuneration with opportunities for development through mentorship, training, and career growth programs. The total rewards package includes fully employer-paid benefits, RRSP matching, profit sharing, paid vacation, and wellness days.

Equal Opportunity and Accessibility

BESTECH encourages applications from all qualified individuals and is committed to workplace equity and diversity. Accommodations are available for applicants with disabilities throughout recruitment. Only candidates legally authorized to work in Canada will be considered.