Document Controller

About the Role

John Sisk & Son Ltd is a family-owned global construction and engineering firm dedicated to creating infrastructure that impacts how communities live and connect. This full-time, onsite Document Controller position in Dublin involves management of the project Document Management System and digital tools following ISO and industry standards.

Responsibilities

• Manage all project documentation, ensuring accurate receipt, classification, verification, registration, distribution, and easy retrieval according to company and ISO 19650 / BS 1192 / PAS 1192 standards.
• Maintain central site documentation files, including uncontrolled drawings and key files for Operation & Maintenance, Health & Safety, Quality, Environmental compliance, and BCAR.
• Implement change control measures within the Common Data Environment (CDE).
• Prepare distribution matrices, status reports, and workflow documentation for sample submissions, TQs, RFIs, and other project-related data as per project needs.
• Participate in project meetings to support documentation and information management discussions with stakeholders.
• Continuously identify improvements to reduce waste and risks in document management processes.
• Provide cover for other Document Controllers during absences.
• Support compliance with Digital Project Delivery (DPD) procedures and company-wide standards.
• Conduct training sessions for new users on digital field tools such as VFP and FV both one-on-one and group formats.
• Serve as the primary contact for user support and coaching, including clients, design teams, subcontractors, and supply chain.
• Assist in developing project file naming conventions and workflows in coordination with the Information Systems Manager.
• Consistently guide project teams to adhere strictly to DPD protocols.

Requirements

• Experience handling large data volumes from diverse sources within multidisciplinary project teams.
• Strong communication skills for educating stakeholders on DPD protocols.
• Comfort and experience working with design teams, clients, subcontractors, and supply chain partners.
• Motivation and ability to train and mentor colleagues.
• Familiarity with file naming conventions and standards relevant to construction documentation.
• Excellent organisational skills with ability to prioritise and multitask effectively.
• Strong analytical mindset with diligence and self-motivation.
• Proficiency in document preparation, formatting, and troubleshooting.
• Preferred: interest or experience in construction project delivery processes and infrastructure projects.
• Essential qualifications include advanced skills with Microsoft Office suite and understanding of ISO 19650, BS 1192, PAS 1192 standards.
• Desirable skills include experience in configuring systems compliant with ISO 19650 and advanced use of digital field management tools like Field View or Dalux.

Additional Information

Employee Rewards

• Competitive annual salary
• 26 days paid annual leave
• Pension benefits
• Comprehensive health, wellbeing, and lifestyle support initiatives
• Career development and growth opportunities
• Inclusive Total Rewards package

Equal Opportunity and Recruitment Commitment

The company prioritises people, support, and collaboration, committing to an inclusive hiring practice welcoming candidates regardless of gender, ethnicity, disability, age, sexual orientation, religion, or family status. Reasonable adjustments are provided throughout recruitment to ensure accessibility. Applicants are encouraged to apply even if not all criteria are met, focusing on potential and skills. Recruitment is conducted directly through the company’s internal team without third-party fees or unsolicited agency inquiries.

Compliance

Recruitment processes comply with Irish and UK Equality Acts and EU Pay Transparency Directive, ensuring fairness and transparency for all applicants.