Document Controller

Job Overview

We are currently looking for a meticulous and methodical Document Controller to oversee the management of project and company-related documents. This role involves ensuring that all documents are logged, distributed, monitored, updated, and archived in strict alignment with organizational procedures and project demands. Preference will be given to candidates residing in Guyana, with a strong encouragement for Guyanese nationals to apply. Experience within sectors such as construction, oil & gas, engineering, or infrastructure projects is considered beneficial.

Key Duties

• Organize and maintain all project and corporate documentation in electronic and physical formats.
• Log, track, dispatch, and archive both technical and administrative documents diligently.
• Manage document version control, guaranteeing that only the latest authorized copies are accessible to relevant teams.
• Maintain comprehensive document registers, transmittal records, correspondence logs, and filing systems.
• Liaise with project managers, engineers, contractors, clients, and suppliers concerning document submissions and approvals.
• Handle incoming and outgoing documents while ensuring adherence to company document control protocols.
• Safeguard the confidentiality and security of sensitive project information.
• Compile weekly and monthly reports detailing the status of documents.
• Assist in project audits, quality control checks, and document transfer processes.
• Ensure all documentation complies with quality management systems and document control standards.

Required Qualifications and Experience

• Diploma or bachelor's degree in Business Administration, Information Management, Engineering, or related disciplines.
• Between 2 to 5 years of practical experience as a Document Controller, ideally within construction, engineering, infrastructure, or oil & gas sectors.
• Proficient skills in Microsoft Office suite—Excel, Word, Outlook.
• Familiarity with Electronic Document Management Systems (EDMS), SharePoint, Aconex, Procore, or equivalent software platforms preferred.
• Solid organizational capabilities, excellent communication skills, and efficient time management.
• Strong attention to detail with the ability to juggle multiple tasks simultaneously.
• Fluency in both written and spoken English is required.

Preferred Candidate Profile

• Applicants currently based in Guyana will receive priority consideration.
• Guyanese nationals are encouraged to submit their applications.