Document Controller

About Mott MacDonald

Mott MacDonald is an international engineering, management, and development consultancy with over 20,000 professionals operating in more than 50 countries worldwide. As an employee-owned organization, they foster an environment where everyone feels valued, supported, and empowered with the necessary resources to excel in their roles.

Joining Mott MacDonald offers opportunities to specialize or diversify your expertise while being part of a global community committed to transformative projects shaping the future.

Role Overview

The Document Controller will assist the Project Manager in maintaining effective document management systems throughout the project lifecycle.

Key Responsibilities

• Ensure timely review and submission of all project documents before deadlines.
• Manage all document control related activities and services for the project.
• Digitally scan documents and distribute them as PDF copies to assigned recipients, as well as upload to the Ashghal Contract Management System.
• Maintain and organize a physical archive of documents for quick and easy retrieval.
• Utilize the latest version of Primavera Contract Management for tracking and updating contract document statuses.
• Prepare and log various project communications and documents, including correspondences, reports, payment requisitions, variation orders, site instructions, punch lists, and non-conformance reports using Primavera Contract Management.
• Monitor, update, and follow up on submittals, safety reports, requests for clarification, meeting minutes, progress photos, contract issues, and drawings.
• Generate routine reports detailing outstanding actions and responses relating to correspondences using Primavera Contract Management.
• Ensure adherence to Ashghal’s standardized forms and reports within Primavera Contract Management and coordinate integration with PWA Operations & Maintenance systems.
• Collect, archive, and report digital photographs of construction work in compliance with PPPA requirements.
• Facilitate system integration between all project stakeholders including PWA, PMCs, and contractors.

Candidate Profile

• Diploma in Administration or specialized training in Primavera Contract Management.
• Proven experience in document control and tracking within construction or engineering firms.
• Familiarity with Electronic Document Management Systems (EDMS), preferably Primavera Contract Management.
• Hands-on experience managing document control from project start to closeout using computerized systems within integrated project services.
• Proficient in IT tools such as Microsoft Word, Excel, and Access with excellent keyboard skills.
• Strong organizational skills with keen attention to detail and forward planning capability.
• Effective team player with strong interpersonal, verbal, and written communication skills.
• Able to communicate effectively across all organizational levels and with external stakeholders.

Benefits and Rewards

• Employee ownership model sharing success via annual bonuses and long-term participation opportunities based on eligibility and company performance.
• Medical and life insurance coverage compliant with local policies, with options for enhanced plans.
• Competitive annual leave entitlements aligned with local norms.
• Additional maternity and paternity leave benefits beyond statutory requirements where applicable.
• Support for professional memberships and institutional subscriptions.
• Opportunities for learning and career advancement through diverse projects, technical networks, and structured development programs.
• An inclusive workplace culture promoting equality, diversity, and support for all employees.

Additional Information

Location: Al Wakrah, Qatar

Employment Type: Permanent, Full Time

Market Sector: Water

Discipline: Administration

Job Reference: 17537

Recruiter Contact: Yogesh Gosavi