Secretary

About Mott MacDonald

Mott MacDonald is a worldwide consultancy specializing in engineering, management, and development. Our team boasts over 20,000 professionals across more than 50 countries. As an employee-owned firm, we foster a supportive work environment that encourages everyone to feel valued and empowered with the necessary tools and assistance. Whether focusing on a specialty or exploring varied roles, employees connect to a global community that supports personal excellence.

Role Overview

The Secretary will provide vital secretarial and administrative support to the project management team, ensuring efficient handling of project documentation, communication, and scheduling.

Primary Duties

• Prepare, compile, and dispatch various documents including letters, spreadsheets, and mass communications as needed.
• Offer telephone assistance and manage incoming calls on behalf of the Project Manager.
• Oversee all incoming mail for the project, prioritizing critical items and managing routine correspondence.
• Coordinate and maintain the Project Manager's diaries, preferably through electronic means, keeping colleagues informed of schedules.
• Attend weekly management meetings and other gatherings as required, recording minutes and action points.
• Arrange meeting rooms, catering, visitor welcomes, and manage travel and accommodation logistics for project personnel and guests.
• Maintain organized and efficient document storage and retrieval processes.
• Possess comprehensive expertise in document control throughout project phases using computerized systems such as Primavera Contract Management and EDMS within an integrated projects framework.

Candidate Profile

• Holds a diploma or specialized training endorsed by the Engineer, along with matriculation.
• Fully proficient with computers, especially Microsoft Office, and skilled in document filing and control.
• Experienced in managing documents and tracking via Electronic Document Management Systems, preferably Primavera Contract Management.
• Fluent in written and spoken English, demonstrating strong oral and written communication capabilities.
• Arabic fluency, both spoken and written, is highly desirable.
• Ability to communicate effectively with all stakeholder levels, including external parties.
• Detail-oriented with a reliable record of information management.
• Mandatory computer literacy.
• Prior work experience within the Gulf region is required.

Compensation and Benefits

• Employee ownership model providing annual bonuses and long-term incentives subject to eligibility and company performance.
• Medical and life insurance coverage according to local legislation and company policy.
• Competitive annual leave in alignment with local standards.
• Enhanced maternity and applicable paternity leave arrangements.
• Support for professional memberships and institutional subscriptions.
• Opportunities for career growth via diverse projects, technical networks, and structured development programs.
• A workplace culture committed to equality, diversity, and inclusion, ensuring all employees feel valued and supported.

Additional Information

Location: Al Wakrah, Qatar
Contract Type: Permanent
Work Pattern: Full Time
Market Sector: Water
Discipline: Administration
Job Reference Number: 17538