Document Controller

Overview

An established team in Al Khobar, Saudi Arabia seeks an experienced Document Controller with over five years in similar roles. This position involves managing administrative and logistical tasks, ensuring adherence to standard operating procedures (SOPs), and providing administrative backing to the maintenance team for document and record management.

Key Responsibilities

• Assist office assistants and site supervisors as needed to facilitate smooth operations.
• Collaborate closely with the maintenance team to coordinate ordering, receipt, and documentation of parts and materials timely.
• Work alongside departments such as QHSE and Journey Management Coordinator to detect and report any non-compliant or suspicious actions.
• Promptly communicate emergency situations like vehicle accidents or breakdowns to the QHSE Manager and Journey Management Coordinator, supporting safety protocols.
• Enter purchase invoice data accurately into company databases and verify alignment with purchase orders and contracts.
• Maintain thorough records of invoices, receipts, and financial documents necessary for audits and reconciliations.
• Predict driver requirements during holidays and events to avoid disruptions in deliveries and coordinate leave approvals with line managers and HR.
• Engage effectively with vendors to resolve invoice or delivery issues while fostering strong communication with team members, clients, and management.
• Ensure all tasks are accomplished within designated timelines.

Requirements

• Minimum of five years’ experience in a document control role or similar administrative capacity.