Document Control Manager

Overview

We seek a seasoned Document Control Manager to oversee and unify the document management processes across the Head Office and various construction sites in the UAE. This leadership role involves driving the establishment of streamlined document control practices and bolstering the adoption and evolution of a comprehensive Electronic Document Management System (EDMS) throughout the firm.

Key Duties

• Direct and administrate document control functions across corporate and project levels.
• Create, enforce, and harmonize document control protocols, including workflows, templates, registers, and structuring of filing.
• Maintain stringent oversight of drawings, technical documents, RFIs, submittals, transmittals, correspondence, reports, contracts, and project documentation.
• Implement proper document numbering, revision tracking, naming schemes, metadata management, dissemination, and archival procedures.
• Supervise submission cycles, reviews, approvals, revisions, and distribution to guarantee prompt access to information by project teams.
• Champion the design, rollout, and continual enhancement of the organization's EDMS and Common Data Environment (CDE).
• Evaluate current document control operations, identify automation and digital transformation prospects to optimize efficiency.
• Collaborate extensively with Project Managers, Engineering, Commercial, QA/QC, Planning, Procurement, IT, consultants, and clients to assure effective documentation management.
• Standardize document control benchmarks across all active projects.
• Conduct routine audits of document practices ensuring compliance with company policies, project specs, and contractual duties.
• Oversee project close-out activities including handover, as-built drawings, Operation and Maintenance manuals, and finalized records.

Candidate Profile

• A bachelor’s degree in Engineering, Construction Management, Information Management, or a related discipline is preferred.
• Possess 8 to 12+ years of experience specifically in document control or management within the UAE’s construction and contracting sectors.
• Demonstrated track record working with main contractors, EPC firms, and engineering contractors managing documentation.
• Expertise managing documentation for large construction initiatives.
• Hands-on experience with EDMS/CDE platforms such as Aconex, Procore, Autodesk Construction Cloud, Asite, SharePoint, ProjectWise, or similar technologies.
• Deep understanding of construction documentation types such as IFC and shop drawings, submittals, RFIs, method statements, ITPs, transmittals, correspondence, and project handover documentation.
• Proven ability developing or implementing document control systems including workflows, revision control, registers, and archiving solutions.
• Strong communication, coordination, and leadership capabilities with meticulous attention to detail managing extensive documentation volumes.

Preferred Experience

Ideal candidates have direct experience with establishing, restructuring, or implementing EDMS/document control infrastructures. A solid foundation in construction and contracting processes, thorough familiarity with project documentation workflows, and the ability to create a professional and uniform document management framework across company projects are essential.