Document Control Clerk

About the Company

Aeva Creative is a specialized brand strategy and copywriting agency led by Ross James, dedicated to simplifying complex concepts into clear, actionable insights. Situated in Newcastle, the firm has over seven years of experience working within the NSW Government and extends its services to clients seeking impactful messaging and well-designed digital experiences in service businesses and design studios.

Role Overview

The Document Control Clerk position at Aeva Creative is a remote full-time role. The incumbent will be responsible for the organization, upkeep, and tracking of all documents related to projects across brand strategy, copywriting, and web development. Key functions include managing digital filing systems, applying version controls, maintaining document templates, and ensuring accessibility of up-to-date records for both internal team members and collaborators.

Responsibilities

• Receive, review, and organize documents following updated file naming conventions.
• Maintain accurate logs and indexing of documentation supporting multiple projects.
• Ensure timely access to critical information for teams and project stakeholders.
• Implement quality control measures to verify the accuracy and consistency of deliverables.
• Support adherence to internal documentation standards and resolve discrepancies by communicating with relevant project participants.

Required Qualifications and Skills

• Proficient in managing documentation, including setting up and maintaining filing systems and templates.
• Skilled in records management practices such as version control and data retention.
• Excellent communication skills for effective coordination with internal staff and external partners.
• Strong attention to detail for quality assurance and compliance with organizational standards.
• Competent with office productivity and collaboration tools, including cloud storage, spreadsheets, and project management platforms.
• Ability to independently handle multiple priorities and meet project deadlines in a remote working environment.
• Experience in document control, administration, or operational roles is preferable.
• Knowledge of workflows in creative, marketing, or digital project domains is an added advantage.