Conference & Events Coordinator

About the Role

Join Village Roadshow Theme Parks on the Gold Coast as a Conference & Events Coordinator, where you will craft unforgettable experiences across six unique venues including Warner Bros. Movie World, Wet ’n’ Wild, Sea World Resort, and more. This full-time position based in Main Beach involves planning, organizing, and executing a variety of events including conferences, weddings, and gala dinners, ensuring every detail meets client expectations.

Key Responsibilities

• Manage all facets of event coordination by developing detailed event orders from client specifications.
• Prepare and present written and verbal quotations, formal contracts, and diligently follow up to close sales.
• Represent the company at expos and trade shows as needed.
• Conduct client meetings, familiarization tours, and site inspections that may occur during evenings and weekends.
• Reconcile post-event financials against quoted amounts and any in-event adjustments.
• Collaborate with the Village Roadshow Limited accounts department to complete event billing and ensure full payment.

Qualifications and Skills

• Proven experience in event coordination within large venues or hotels is essential.
• Excellent organization, time management, and ability to handle multiple priorities effectively.
• Outstanding customer service aptitude and communication skills.
• Proficiency in Microsoft Excel, Word, Outlook, and general computer skills.
• Familiarity with Opera software is advantageous.
• Strong dedication to meeting performance goals and accepting responsibility.
• Valid open driver's license required.
• Willingness to work occasional evenings and weekends as necessitated by event schedules.

Employee Benefits

• Unlimited free access to all Village Roadshow theme parks.
• Complimentary passes for family and friends.
• Discounts on food and beverages, retail shopping, and animal encounters.
• Access to diverse discounts through the Village Employee Benefits App in partnership with over 65 major retailers.
• Exclusive team member events and award ceremonies.
• Opportunities for rewards and recognition including incentives and prizes.
• On-site Wellbeing Team support plus 24/7 Employee Assistance Program availability.
• Professional development and internal training opportunities to nurture career growth.
• Provision of a work laptop and mobile phone.