Business Administrator (Fixed Term)

About Hamilton City Council

Hamilton City Council is dedicated to making Hamilton the best place to live, work, and play. As one of New Zealand's largest councils, it serves a vibrant and growing population by delivering projects and services that enhance community wellbeing.

Joining our team means being part of a collaborative, innovative environment focused on community impact. We strive to become one of New Zealand's top community-centered councils where every individual’s contribution shapes the city’s future.

Role Overview

This fixed-term position extends until June 2027 and supports the Design & Deliver team, along with other units as needed. Reporting to the Business and Performance Lead, you will provide essential administrative aid across various teams within the group.

Key Responsibilities

• Deliver comprehensive administrative assistance including managing emails and diaries for Unit Managers and Heads of the assigned teams.
• Handle purchasing, financial transactions, and other critical administrative functions.
• Serve as the operational liaison connecting assigned teams with other council divisions.
• Organize meeting agendas and minutes, ensuring timely fulfillment of Group and Council reporting schedules.
• Maintain excellent internal and external customer service standards aligning with our mission that customers become our strongest advocates.
• Keep team policies and procedures updated and regularly reviewed.
• Maintain accurate training and development records.
• Support audit register actions coordination and ensure ongoing updates.
• Review and update business continuity plans regularly to ensure resilience.

Required Skills and Experience

• Minimum of five years' experience in business administration with a focus on finance, quality control, and process improvements.
• Proficient with Microsoft Office and comfortable using other software tools.
• Strong ability to prioritize tasks effectively and meet deadlines.
• Excellent interpersonal and communication skills to collaborate with diverse stakeholders both inside and outside the organization.
• Capable of working independently, anticipating needs, and managing workload efficiently.
• Adaptability to work in ambiguous and changing environments.
• Advanced written communication skills and presentation capabilities.
• Competence in financial management and purchasing activities.

Compensation and Benefits

The salary for this role is approximately $70,000 per year, dependent upon qualifications and experience.

• Flexible working arrangements promoting personal wellbeing and team success.
• Support for professional development and career growth opportunities.
• Two additional wellbeing days per year after one year of service.
• Comprehensive health insurance covered fully for employees, with discounted family rates.
• Annual health screenings and flu vaccinations at no cost.
• Option to purchase extra annual leave for enhanced work-life balance.
• Financial assistance for eye care including tests and prescription glasses.
• Access to numerous local discounts for gyms, cafes, healthcare, retail, and more.

Additional Information

Applications close by October 7, 2026, with shortlisting done on a rolling basis.

We honor Te Tiriti o Waitangi/Treaty of Waitangi principles and maintain strong relationships with local entities such as Kiingitanga, Waikato Tainui, and mana whenua groups.

Successful candidates will undergo an interview, reference checks, criminal record screening, and any other relevant background assessments.

Accommodation for access or other special needs throughout the hiring process can be arranged upon request.

We foster an inclusive and welcoming workplace valuing diversity and unique contributions from all individuals.

Please note that this vacancy is managed directly by Hamilton City Council. We do not accept unsolicited recruitment agency assistance or fees.