Billing Specialist - B2B

Overview

Our client, a professional services firm located in Dublin 2, is looking to recruit a Billing Specialist for their billing department. This permanent role offers an excellent benefits package and operates under a hybrid working policy, presenting a prime chance for candidates with over two years of experience to advance their career.

Key Responsibilities

• Manage the initial setup of clients and accurately document their billing requirements to support the client billing team.
• Coordinate and confirm billing schedules with the matter partner to ensure timely invoicing.
• Handle the setup of new payers and collaborate with Legal Personal Assistants to facilitate this process.
• Collaborate with lawyers to review work in progress (WIP) and verify billable items according to the billing timetable.
• Address and resolve any WIP write-downs and time transfer matters.
• Prepare draft invoices for internal review prior to finalization.
• Ensure VAT checks are thoroughly completed and review billing details for accuracy relating to VAT and payer information.
• Issue finalized invoices, including electronic bills, while monitoring dispatch dates through copying designated email recipients.
• Work closely alongside Credit Control for managing invoice re-issues, issuing credit notes, and following up on outstanding debts.

Skills and Experience

• At least 2 years of hands-on experience in a billing-related role, with professional services experience considered an advantage.
• Exceptional attention to detail with the ability to prioritize tasks effectively and manage expectations amid competing demands from numerous stakeholders.
• A proactive and organized individual who takes responsibility for timely and accurate delivery of duties.
• Strong team orientation with excellent time management, paired with a positive, enthusiastic, and professional demeanor.
• Eager to grow professionally in billing, demonstrating readiness to assume increased responsibilities.
• Proficient use of MS Office suite including Word, PowerPoint, Excel, and Visio.