Bid Manager / Bid Writer

About EduBild Technologies

EduBild Technologies, headquartered in Jaipur and certified ISO 9001:2015 and CMMi Level 3, has over four years of experience delivering advanced AI solutions, including RAG-based intelligent search, AI agents, LLM integration, OCR, and ERP implementations for government, enterprise, and NGO clients worldwide. With a proven track record spanning 100+ projects across 10+ countries, clients include the Ministry of Statistics (Government of India), UNO MINDA, and other global development organizations. The company operates a proprietary tender-management platform to manage the full bidding lifecycle.

Role Overview

The Bid Manager / Bid Writer will be responsible for sourcing, evaluating, and managing tenders from start to finish. This position requires ownership of the entire bid process from assessing opportunities to proposal preparation and submission, primarily using EduBild's proprietary tender-management platform.

Key Duties

• Continuously monitor multiple tender portals including eProcure/CPPP, GeM, state e-procurement sites (notably Karnataka and Rajasthan), PSU and public-body portals, UNGM, World Bank, ADB, UNDP, and other international organizations.
• Use the in-house platform to identify, shortlist, and track relevant tenders aligned with the company's services ensuring no opportunities are overlooked.
• Analyze tender documents (RFPs, RFQs, EOIs, NITs) to assess eligibility, scope, evaluation criteria, and commercial terms, providing detailed go/no-go recommendations based on fit, win likelihood, effort, and risks.
• Manage each bid comprehensively from kickoff to submission: plan bids, set timelines, allocate tasks, and maintain checklists within the platform.
• Coordinate inputs from multiple departments including technical, finance, legal, HR, and senior management; handle pre-bid queries and updates, maintaining an effective bid calendar and providing status reports.
• Author and refine key proposal components such as executive summaries, technical methodologies, project plans, case studies, team profiles, compliance matrices, and responses to evaluation questions.
• Translate technical and financial details into compelling, client-focused narratives emphasizing winning themes and ensure strict adherence to tender instructions and formatting requirements.
• Gather and organize all necessary supporting documents including registrations, certifications, financial statements, experience letters, undertakings, and bid securities; collaborate with finance on pricing submissions.
• Lead review processes and compliance verifications; oversee both online and physical submissions including digital signatures, portal uploads, and courier dispatch well before deadlines.
• Monitor bid results, support post-submission presentations and clarifications, conduct win-loss analyses, and maintain a library of reusable content, templates, and credentials on the platform.
• Track key bid metrics such as volume, success rate, and turnaround times, providing feedback to enhance the platform and bidding processes.

Required Skills and Competencies

• Outstanding written English skills capable of crafting clear, concise, and persuasive proposals with strong editing and proofreading.
• Proficient with tender portals including GeM, eProcure/CPPP, various state and PSU portals, and international platforms such as UNGM; capable of managing registrations and setting up alerts efficiently.
• Skilled in interpreting complex tender documents to accurately extract eligibility conditions, project scope, evaluation parameters, and compliance demands.
• Experienced in managing multiple bids simultaneously under strict deadlines, effectively coordinating with contributors and senior stakeholders.
• Meticulous attention to detail paired with sound commercial judgement to prevent disqualification and evaluate win probability, pricing, and risks thoughtfully.
• Technologically adept and fast to learn new software, expected to master the EduBild platform plus advanced Microsoft Word, Excel, and PowerPoint; familiarity with e-tendering procedures and digital signature processes.
• Calm, organized, and dependable under pressure, with the ability to manage last-minute changes and tight submission timelines.

Qualifications and Experience

• Bachelor's degree in any discipline, with preference for English, Communications, Business, Engineering, or Law.
• 3 to 8 years of experience in bid management, proposal writing, pre-sales, or tender handling, with proven success in government, PSU, or large private sector tenders.
• Experience working with Indian public procurement systems such as GeM and eProcure/CPPP and e-tendering processes.
• Presentation of proposal-writing samples (redacted if necessary) during interviews is required.
• Postgraduate qualifications such as an MBA or APMP certification and experience with international tenders (UNGM, World Bank, ADB, UN agencies) are advantageous.
• Experience submitting bids for IT, software, AI, or digital transformation projects and use of bid management software are beneficial.

Preferred Candidate Profile

• An excellent writer who thrives in overseeing a rigorous, deadline-driven process from bid scouting through submission.
• Familiar with multiple tender portals and uses them daily.
• Technologically curious and motivated to influence the use and development of the company's tender platform.
• Self-motivated, accountable, and capable of handling multiple projects simultaneously without sacrificing quality.
• Based in or willing to relocate to Bengaluru or Jaipur.

What We Offer

• Complete responsibility for EduBild's bidding operations impacting company growth in government, PSU, international, and enterprise sectors.
• Competitive pay with incentives linked to successful bid outcomes.
• Opportunities to engage with cutting-edge AI, RAG, LLM, OCR, and ERP projects for prestigious clients including government ministries and global NGOs.
• Hands-on use of the proprietary tender management platform with a direct role in its enhancement.
• An ISO 9001:2015 and CMMi Level 3 certified but agile, founder-led workplace with direct access to senior leadership.
• Work location flexibility between Bengaluru and Jaipur.