Bid Manager

About the Role

Join Bentley Systems as a Bid Manager, where you will play a pivotal role in managing high-stakes infrastructure project bids worldwide. This position, based in Brisbane, Australia with options for home-based or hybrid working, demands rigorous coordination of multi-disciplinary teams to produce competitive and compliant proposals under strict deadlines.

Main Responsibilities

• Lead and organize complex teams across departments such as Sales, Legal, Product, and Finance to unify efforts behind successful bid strategies.
• Ensure every submission rigorously meets user requirements, company policies, and compliance standards as the ultimate quality gatekeeper.
• Maintain strict discipline in managing proposal timelines to avoid last-minute rushes and enable early submission of top-quality bids.
• Manage all binding and non-binding bid opportunities, develop detailed bid plans and schedules, and coordinate inputs and reviews from contributors.
• Maintain regular communication with sales teams, participate in pipeline meetings, and provide detailed status updates and support for pursuit strategy execution.
• Implement and uphold best practices in bid management to enhance consistency, quality, and continuous process improvement, including capturing lessons learned.

Optional Responsibilities Involving Artificial Intelligence

• Utilize AI technologies to automate initial bid drafts and accelerate the bid lifecycle.
• Apply advanced prompt engineering to customize technical responses for client requirements.
• Employ AI tools to quickly summarize tender documents and identify compliance risks.
• Maintain AI content libraries for optimal automated question-answering performance and audit AI-generated content to ensure clarity and alignment with winning themes.

Additional Regional Contributions

• Support regional business expansion efforts, contribute to reporting and analytical insights, and assist sales enablement activities.

Key Success Metrics

• Timeliness of submissions
• Bid quality evaluation scores
• Feedback from involved stakeholders
• Conversion rates of opportunities
• Adherence to processes and compliance standards

Qualifications

• Fluency in English, both written and oral; additional languages are advantageous.
• Degree in Business, Marketing, Communications, Engineering, or related fields; alternatively, strong commercial experience in solution or IT provision is acceptable.
• At least 3 years of experience in bid, proposal, or tender management with a proven track record on complex, high-value bids such as public sector requests for proposals (RFPs) and information (RFIs).
• Certification in APMP at Foundation, Practitioner, or Professional levels.
• Familiarity with structured bid management methodologies, for example, Shipley Associates.
• Robust project management competencies, with certifications like PMP or PRINCE2 valued highly.
• Advanced skills in Microsoft Office (Word, PowerPoint, Excel) and familiarity with Proposal Automation Tools are beneficial.

What We Offer

• A supportive and engaged team culture.
• Opportunity to work within a globally recognized software company serving the architecture, engineering, and construction sectors.
• Competitive salary package and comprehensive benefits.
• Strong commitment to inclusion, employee wellbeing, and global diversity initiatives.
• A mission-driven environment contributing to sustainable, connected, and resilient world infrastructure improvements.