Bid Coordinator

About the Role

At HDR, we foster an inclusive and empowering workplace where employees are encouraged to express their authentic selves and bring innovative ideas to the table. We are dedicated to creating a welcoming environment that values diversity and collaboration, enabling us to positively impact communities worldwide.

Key Responsibilities

• Examine RFPs, RFQs, EOIs, PQ documents, and other solicitation materials to determine project scope, requirements, and submission guidelines.
• Coordinate the preparation and timely submission of proposals, including gathering resumes, project details, interview materials, and presentation content.
• Create, update, and manage proposal templates, boilerplates, and standardized marketing materials.
• Organize and systematically archive submitted proposals, presentations, and related documentation.
• Coordinate professional project photography to support marketing and proposal efforts.
• Monitor client portals, industry websites, and solicitation sources for new bid opportunities and status updates.
• Track outcomes of proposals, gather feedback, and analyze lessons learned to improve future submissions.
• Manage company registrations and update information on client and government portals.
• Maintain accurate data on projects and resumes within business development systems.
• Provide support for CRM and financial systems to generate reports, dashboards, and performance metrics.
• Compile regular reports summarizing the proposal pipeline, submission deadlines, success rates, workloads, and results.
• Participate in internal meetings, preparing relevant documentation and memos as needed.

Preferred Qualifications

• Bachelor's degree in Business Administration, Engineering, Marketing, or related disciplines.
• 1 to 2 years of relevant experience in proposals, bids, business development, or marketing, preferably within engineering or consultancy industries.
• Strong command of written and spoken English; knowledge of Arabic is advantageous.
• Exceptional organizational and time management abilities.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint); familiarity with Adobe Creative Cloud (InDesign) is a benefit.

Required Qualifications

• Excellent communication skills, both written and verbal.
• Skilled in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint.
• Proficient with Adobe Creative Cloud software, particularly InDesign.

Commitment to Inclusion

HDR is dedicated to building a workplace where diversity is celebrated and every employee feels welcomed, respected, and empowered. Our multiple Employee Network Groups support various communities, fostering a sense of belonging and collaboration across the organization.

We operate as an Affirmative Action and Equal Opportunity Employer, considering all qualified candidates regardless of criminal history or background.

Location

This position is based in Riyadh, Saudi Arabia.