Bid Coordinator

Role Overview

We are seeking a meticulous Bid Coordinator to manage and oversee tender and bid submissions. The role involves maintaining an up-to-date bid library, coordinating the preparation of tender documents, and ensuring compliance with brand and submission standards.

Primary Duties

• Maintain and update the Bid Library to keep content and resources current.
• Coordinate the preparation and timely submission of tender applications.
• Review documents for accuracy, consistency in formatting, and adherence to brand guidelines.
• Collaborate with internal teams to collect necessary content and inputs for bids.
• Manage Customer Relationship Management (CRM) system updates related to bids and record bid activities.
• Lead pitch presentations and support broader business development initiatives.
• Track bid timelines and progress, reporting regularly to stakeholders.
• Maintain a repository of tender documents and templates for future use.
• Contribute to shaping bid strategies and identifying winning themes.
• Ensure all submissions comply with guidelines and company standards.

Candidate Profile

• Demonstrates excellent organizational and time management skills to juggle multiple deadlines efficiently.
• Possesses a thorough understanding of tendering and submission processes.
• Exhibits high attention to detail along with strong organizational capabilities.
• Has superior written communication skills and expertise in document formatting tools.
• Capable of collaborative work involving multiple internal and external stakeholders.
• Familiarity with sales processes and related procedures.
• Brings at least 2 years of experience in bid coordination, proposals, or related roles.
• Advanced proficiency in Microsoft Office suite, especially Word, PowerPoint, and Excel.
• Self-driven, proactive, and teamwork-oriented.
• Holds a relevant tertiary qualification in communications, marketing, business, or a related field.

Company Profile and Benefits

The employer is a nationally recognized Australian salary packaging and novated leasing organization founded in 1989 and headquartered in Perth. The company has expanded significantly after its acquisition by COG/Fleet Network and specializes in providing services within the sales domain.

• A competitive salary package is offered.
• This is a permanent role located in Sydney.