Assistant Project Manager

About BGIS

BGIS is a global leader in integrated facilities management, known for delivering innovative, sustainable solutions across various industries while maintaining high standards of safety, efficiency, quality, and operational excellence.

Role Purpose

The Assistant Project Manager will support the planning, coordination, delivery, and reporting of projects within BGIS Direct. Reporting to the Contract Manager, this role involves collaboration with project managers, consultants, contractors, clients, and internal teams to ensure projects are safely completed on time, within budget, and meet quality expectations.

Primary Responsibilities

• Support project planning, coordination, and administration tasks.
• Help project managers with scheduling, tracking milestones, and compiling progress reports.
• Manage project documentation including plans, scopes, purchase orders, variations, meeting notes, and status updates.
• Facilitate communication with clients, consultants, contractors, and internal stakeholders.
• Track project budgets, committed costs, invoices, and financial data to assist with commercial oversight.
• Identify risks, issues, and dependencies related to projects, escalating them appropriately.
• Assist with procurement and coordination of contractors.
• Support quality assurance efforts, document control, and adherence to programme standards and processes.
• Prepare weekly and monthly reports detailing delivery progress, financial status, key risks, and upcoming tasks.
• Maintain accurate project records, systems, and registers.
• Attend meetings to record actions, decisions, and follow-ups.
• Contribute to ongoing improvements in project delivery, reporting, and coordination.

Required Skills and Experience

• Previous experience in project coordination, assistant project management, programme support or similar roles.
• Strong organizational and administrative skills with keen attention to detail.
• Ability to manage multiple competing priorities effectively.
• Excellent verbal and written communication capabilities.
• Proven ability to engage with stakeholders and manage relationships well.
• Competence in preparing reports, meeting minutes, and other project documents.
• Good problem-solving skills with a proactive and practical approach.
• Proficiency with Microsoft Office tools, especially Excel, Word, Outlook, and Teams.
• Comfortable working both independently and collaboratively within a team.
• Experience using project scheduling tools, reporting applications, and document management systems.
• Basic understanding of project delivery processes, risk management, and quality assurance.

Preferred Qualifications

• Experience supporting construction, infrastructure, property, or capital works projects.
• Relevant qualifications in project management, business administration, construction, engineering, or related disciplines.
• Knowledge of health and safety standards, contract administration, and project governance.

Workplace Flexibility

This role supports projects nationwide in New Zealand, operating primarily onsite with potential hybrid arrangements depending on project needs, which will be discussed during recruitment.

Why Work at BGIS?

• Opportunity to work with a global leader in facilities management and project delivery.
• Exposure to a diverse range of projects and stakeholders.
• Gain experience in project coordination, reporting, financial tracking, procurement, and contractor management.
• Collaborate with experienced project managers and industry experts.
• Be part of a team that values initiative, teamwork, and continuous improvement.
• Grow your skills and broaden industry knowledge in project management.
• Participate in projects emphasizing safety, quality, compliance, and operational excellence.
• Join an organization committed to diversity, sustainability, and innovation.

About BGIS Globally

Employing over 12,000 people worldwide, BGIS manages more than 50,000 diverse facilities including critical environments such as data centres. Their clients span healthcare, government, higher education, and utilities sectors.

How to Apply

We welcome organised and proactive project professionals eager to advance their careers in a forward-thinking global company. BGIS is committed to diversity and encourages applications from all backgrounds, including women, Māori and Pacific peoples, LGBTQ+ communities, people with disabilities, and people from various cultural and linguistic backgrounds.

Eligibility

Applicants must hold valid work rights in New Zealand.