Administrative Lead

Overview

Embark on a meaningful career with Pfizer where your contributions help bring vital therapies to patients worldwide. As an Administrative Lead, you will be integral in supporting a high-performing administrative team that drives collaboration and efficient problem-solving to positively impact lives.

Key Responsibilities

• Prepare meeting agendas, schedule appointments, and document minutes as needed for meetings and conference calls.
• Identify and implement improvements in department administrative processes.
• Resolve complex issues within your scope with professionalism and discretion.
• Maintain confidentiality and uphold high standards of integrity in all duties.
• Organize and manage both electronic and physical filing systems for easy accessibility.
• Provide administrative and secretarial assistance, serving as backup for other departments when necessary.
• Oversee purchase order processing via the Ariba system and track invoice payments.
• Coordinate logistics and setup for large-scale or offsite meetings.
• Evaluate and collaborate with cost-effective vendors to execute activities efficiently.
• Independently manage workflow, proactively initiating follow-ups and maintaining progress, even when leadership is offsite.
• Contribute innovative ideas to foster a dynamic work pace and ensure timely task completion.
• Take personal responsibility for the quality of your work, time management, and professional development.

Minimum Qualifications

• High school diploma or GED with a minimum of six years of relevant experience.
• Strong skills in planning and organizing tasks effectively.
• Proficient in Microsoft Office applications, notably PowerPoint, Excel, and Word.
• Exceptional attention to detail combined with strong interpersonal skills.
• Capability to manage sensitive documents confidentially.
• Effective communication and teamwork abilities.
• Competency in performing office functions efficiently and completing assignments punctually with quality.

Preferred Qualifications

• Experience supporting executive leadership as an administrative assistant in a global company.
• Familiarity with the pharmaceutical sector and healthcare settings.
• Experience training colleagues and guiding team members.
• Excellent organizational skills with the ability to handle multiple responsibilities simultaneously.
• Proactive work style with initiative in follow-up actions.
• Experience utilizing AI tools, including generative technologies (e.g., ChatGPT, Microsoft Copilot), to enhance productivity and problem-solving; awareness of responsible AI usage, risks, and ethics.

Work Conditions and Additional Details

• This role is hybrid, requiring residency within commuting distance to work onsite approximately 2.5 days per week or more as needed.
• Work may involve travel and occasional extended hours.
• Position offers hourly pay ranging from $31.24 to $52.06 with eligibility for overtime and other pay premiums according to company policy.
• Benefits include 401(k) with matching contributions, paid leave, medical, dental, vision coverage, and additional supportive programs.
• Relocation assistance may be provided based on business requirements and eligibility.
• Applicants must have authorization to work in the U.S.; visa sponsorship is not available for this role.
• Pfizer complies with all equal employment and non-discrimination laws and regulations.
• For candidates needing accommodations during the hiring process, a dedicated email contact is available.
• Transparency laws require reporting payments to healthcare providers, including reimbursed recruiting expenses, when applicable.
• Applicants are encouraged to review company guidelines for responsible AI use during recruitment.