Administrative Assistant

About IIQAF Group

IIQAF Group operates within the hospitality sector based in Doha, Qatar. They are looking for a dependable and detail-focused Administrative Assistant to enhance and manage their everyday office and administrative tasks.

Job Responsibilities

• Enter and update company data across spreadsheets, databases, and internal software.
• Organize and manage schedules including meetings, appointments, interviews, and business events.
• Assist with travel arrangements such as bookings for flights, hotels, and local transportation.
• Support the coordination of internal gatherings, training sessions, meetings, conferences, and hospitality functions.
• Communicate and liaise with vendors, service providers, suppliers, and contractors to fulfill administrative needs.
• Track and follow up on open requests, approvals, deliveries, and pending administrative duties.
• Ensure adherence to company policies relating to administration and confidentiality.
• Maintain a professional, orderly, and efficient office setting.
• Carry out additional clerical and administrative tasks as directed by management.

Education and Qualification Requirements

• Minimum requirement is a high school diploma or an equivalent credential.
• Having a diploma or bachelor's degree in Business Administration, Office Administration, Hospitality Management, or related disciplines is advantageous.
• Prior experience in roles such as Administrative Assistant, Office Administrator, Administrative Coordinator, or similar is expected.

Skills and Competencies

• Strong adaptability and problem-solving aptitude.
• Familiarity with hospitality, hotel, and restaurant operations.
• Capable of managing event-related administration and producing administrative reports.
• Effective at office document handling and supporting management and executives.

Additional Information and Benefits

• Medical insurance provided according to company policy.
• Paid annual leave compliant with Qatar's labor laws.
• Assistance with employment visa and work permit processing as per applicable regulations.
• End-of-service benefits as mandated by Qatar labor law.
• Opportunities for professional training, development, and career advancement within the company.
• A multicultural and supportive work environment with employee benefits as per company policy.