Administrative Assistant - Office

Overview

This role requires proficiency in English and a secondary school diploma or an equivalent background combined with relevant experience. Candidates should have between three and five years of applicable work history. The position mandates on-site work at the Niagara Falls office; remote options are not available.

Primary Responsibilities

• Sorting and distributing incoming mail and various materials
• Coordinating and confirming appointments for office personnel
• Managing telephone communications, including answering calls and relaying messages
• Responding to electronic inquiries promptly and professionally
• Collecting, compiling, and maintaining data, statistics, and assorted information
• Ordering office materials and keeping track of inventory levels
• Welcoming guests and guiding them to appropriate contacts or service departments
• Establishing and maintaining both manual and digital filing systems
• Typing and proofreading business correspondence, forms, and documents
• Performing data entry duties accurately
• Handling fundamental bookkeeping tasks
• Preparing shipping documentation such as bills of lading and invoices
• Managing accounts receivable processes

Technical Expertise

• Proficient with Sage Accounting software
• Skilled in Microsoft Excel, Word, Outlook, and overall MS Office suite
• Familiarity with database and accounting software
• Ability to use Adobe Acrobat Reader effectively
• Experience with computerized bookkeeping systems

Terminology Knowledge

• Financial terminology
• Business-related terms

Additional Information

• Candidates must have their own transport for commuting

Working Conditions and Personal Attributes

• Ability to perform work under pressure
• Strong attention to detail, even with repetitive tasks
• Capable of working independently with minimal supervision
• Multitasking capabilities
• Excellent verbal and written communication skills
• Adaptable and flexible in dynamic office environments
• Highly organized and accurate in all tasks
• Demonstrates reliability and accountability
• Effective time management skills
• Fast learner and team-oriented attitude

Benefits

• Health care plan included