Administrative Assistant - Collections Specialist

Overview

Servpro of Vacaville / Dixon is seeking a proactive Administrative Assistant specializing in collections and billing to join their team in Alton, Taranaki, New Zealand. The role involves supporting office colleagues and customers by carrying out various administrative duties and ensuring smooth office operations with professionalism.

Key Responsibilities

• Execute essential daily administrative tasks to aid office team functionality
• Manage crew coordination and job scheduling effectively
• Enter data meticulously and accurately into systems
• Handle processing and verification of invoices, billings, travel expenses, and purchase orders
• Support accounts payable operations, including data entry, reconciliation, and journal entries
• Assist in payroll processing and maintain payroll documentation
• Prepare and organize documentation necessary for audits and internal reviews
• Provide clerical support for financial reporting and related systems
• Manage accounts receivable, deposits, and maintaining up-to-date financial reports
• Process contractor payments, onboard new vendors, and address budget requests
• Perform additional duties as assigned to support office functions

Qualifications and Skills

• High school diploma or GED preferred
• Proficient in Microsoft Office suite
• Strong attention to detail with excellent problem-solving abilities
• Effective written and verbal communication skills
• Highly organized with the capability to manage multiple tasks simultaneously

Working Environment and Physical Demands

This position operates within a fast-paced office setting requiring some filing tasks involving lifting files, operating filing cabinets, and occasional bending or standing. Successful completion of a background check is required subject to applicable law.

Benefits and Compensation

• Free uniforms provided
• Opportunities for career advancement and professional development
• Competitive compensation ranging from $14 to $16 per week

Additional Information

Servpro franchises operate independently, and employees are employed and supervised solely by the local franchise. Employment at the franchise level is not affiliated with Servpro Industries, LLC or the franchisor company. All forms and employment procedures comply with Federal, State, and Local laws as reviewed by legal counsel.