Administrative Assistant

About the Role

THRAA Holding is looking for a meticulous and skilled Administrative Assistant to support its daily business operations. The successful candidate will possess hands-on experience with the Odoo ERP system, Saudi government digital platforms, and general office management. This role is based in Makkah, Saudi Arabia, and focuses on enhancing administrative functions and compliance with local regulations.

Key Responsibilities

• Manage daily administrative tasks including processing incoming and outgoing correspondence.
• Draft official documents such as letters, reports, meeting minutes, and presentations.
• Keep physical and digital records organized and archived systematically.
• Coordinate schedules, meetings, and interdepartmental communication along with executive management.
• Monitor administrative tasks to ensure they are completed within deadlines.
• Arrange travel, accommodation, and logistical support for meetings as needed.
• Operate and maintain accurate data in the Odoo ERP system, handling administrative, procurement, expense, and purchase orders within authorization limits.
• Maintain comprehensive records for employees, suppliers, customers, and related documents.
• Track requests, approvals, and workflow progress in the ERP system and prepare periodic reports on transaction statuses.
• Liaise with IT or system vendors to resolve ERP issues and optimize workflows.
• Manage transactions through Saudi government portals such as Qiwa, GOSI, Mudad, Muqeem, Absher Business, Balady, ZATCA, and the Saudi Business Center according to relevant permissions.
• Ensure timely renewal of commercial registrations, licenses, subscriptions, and official documents.
• Assist in employee-related government procedures including residency and work permits, as well as social insurance compliance.
• Coordinate with government entities and service centers to facilitate smooth transaction completions.
• Maintain renewal schedules and proactively alert for upcoming expirations to avoid penalties.
• Support recruitment activities, employee onboarding, and maintain personnel files.
• Follow up on purchase requests, quotations, and supplier communications.
• Manage office supplies, company assets, and operational logistics.
• Assist with attendance tracking, leave documentation, and employee administrative requests adhering to company policies.

Qualifications and Requirements

• Diploma or bachelor's degree in Business Administration, Management, or a closely related field.
• At least 3 years of practical experience in administrative roles, particularly with Odoo ERP.
• Proficient in using the Odoo ERP platform and other digital business systems.
• Hands-on experience with Saudi government digital platforms and corporate administrative procedures.
• Fluent in Arabic and English, both written and spoken.
• Advanced skills in Microsoft Office applications, especially Excel, Word, and Outlook.
• Strong organizational, communication, coordination, and time management abilities.
• Meticulous attention to confidentiality, accuracy, and the ability to multitask and work effectively under pressure.