Administrative Assistant

Role Overview

We are looking for a meticulous and proactive Administrative Assistant to support the HR Director and Human Resources team. This position demands managing day-to-day administrative functions, coordinating schedules and meetings, safeguarding confidential data, and facilitating effective communication and operations within the HR department.

Primary Duties

• Deliver direct administrative assistance to the HR Director, including calendar and appointment management.
• Draft and prepare correspondence, reports, presentations, meeting agendas, and minutes accurately.
• Organize and securely maintain confidential HR records and documents.
• Coordinate travel plans, events, and departmental activities as necessary.
• Act as the main contact point for both internal and external HR related communications.
• Arrange interviews, onboarding sessions, meetings, and other HR initiatives efficiently.
• Follow up on action items to guarantee their timely completion.
• Foster communication between HR and other organizational units.
• Implement and maintain robust filing systems for HR documentation ensuring compliance and confidentiality.
• Review and prepare official documents for accuracy and completeness.
• Track departmental requests while maintaining organized records.
• Assist with HR projects, reporting, and process improvement efforts.
• Manage office supplies and coordinate administrative needs.
• Carry out additional clerical tasks as assigned by the HR Director.

Qualifications

• Diploma or Bachelor's degree in Business Administration, Human Resources, Management, or a related discipline.
• 1 to 3 years of experience providing administrative or executive support, preferably within HR or senior management environments.

Skill Requirements

• Exceptional organizational skills paired with strong time management.
• Fluent communication abilities in Arabic and English, both written and spoken.
• Upholding the highest levels of professionalism and confidentiality.
• Expertise in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook.
• Keen attention to detail ensuring accuracy.
• Capacity to juggle various tasks while meeting strict deadlines.
• Strong interpersonal and stakeholder management capabilities.

Personal Attributes

• Integrity and discretion in handling sensitive information.
• Clear, professional communication style.
• Dependable, accountable, and proactive in taking initiative.
• Flexible and able to adapt to shifting priorities.
• Collaborative team player with a service-minded approach.