Admin & HR Coordinator

About the Role

We are seeking an Admin & HR Coordinator to efficiently manage office administration tasks and HR record maintenance. The role demands coordination with Accounts, banks, government entities, and other external organizations to ensure smooth administrative and statutory operations.

Key Responsibilities

• Oversee daily employee attendance, leaves, and absentee monitoring, and keep comprehensive attendance and leave registers.
• Prepare and share monthly attendance and leave summaries with Accounts to facilitate salary processing.
• Maintain employee documentation, including joining, personal files, and resignation records.
• Manage PF and ESI registrations, updates, documentations, and filings with appropriate departments or consultants.
• Assist in recruitment logistics, interview coordination, and onboarding formalities.
• Collaborate with the Accounts Department on salary attendance data, claims, and documentation.
• Conduct bank visits for submission, collection, and follow-ups related to documents, KYC, imports/exports, LCs, BGs, and foreign currency transactions.
• Implement routine office and factory administrative activities, including housekeeping, facility maintenance, repairs, and vendor management.
• Manage insurance coordination for office, vehicles, transit, staff, and machinery with insurance agents.
• Liaise with government bodies such as Pollution Control Board, Factory Inspectorate, ESI, PF, Labour Department, and other authorities for applications, documentation, license renewals, statutory filings, and compliance follow-ups.
• Support government inspections by organizing necessary records and documents.

Qualifications and Skills

• Any degree qualification is required.
• Preferably 2–3 years of experience in office administration or related domains.
• Proficiency in MS Word, Excel, and email communication.
• Strong communication skills in Tamil and basic working proficiency in English; Hindi language ability is preferred.
• Competent in engaging with government offices, banks, and external agencies.
• Good document management and filing capabilities.
• Self-driven with the ability to follow up and complete assigned tasks within deadlines.
• Willingness to visit various official locations as part of job duties.
• Basic understanding of HR functions and statutory compliance processes is advantageous.