Admin Executive

Role Overview

The Admin Executive will oversee daily facilities operations, ensuring smooth and efficient management of multiple administrative functions within the site.

Key Duties and Responsibilities

• Manage day-to-day facility operations including help desk, travel arrangements, lease, housekeeping, and security oversight.
• Create and submit timely daily and weekly checklists and presentations with precise data to leadership.
• Coordinate seat planning and manage workspace capacity in liaison with teams.
• Monitor CCTV systems and perform daily equipment checks.
• Maintain and update the asset maintenance contract (AMC) database for critical equipment like UPS, fire alarms, HVAC systems, lighting, and fire extinguishers.
• Oversee vendor management to secure competitive pricing for daily requirements.
• Identify potential cost-saving opportunities within facility management and implement cost control measures.
• Evaluate and propose refurbishment and capital expenditure projects with appropriate justifications for management approval.
• Ensure business continuity preparedness to prevent any disruptions in operations across the site.
• Manage travel bookings for flights and hotels leveraging corporate deals.
• Handle scrap disposal processes and maintain records.
• Prepare annual capital expenditure (Capex) and operational expenditure (Opex) budgets.
• Lead project management activities and maintain the Management Information System (MIS).

Eligibility

No specific eligibility criteria or educational requirements were specified for this position.