Executive Assistant

Role Overview

LHH Recruitment Solutions is seeking a skilled Executive Assistant to support C-Suite executives at a manufacturing organization located in Philadelphia, PA. This role primarily assists the Chief Human Resources Officer (CHRO), Chief Information Officer (CIO), and the Senior Vice President of Operations/Supply Chain, reporting directly to the CHRO.

Key Responsibilities

• Serve as the primary gatekeeper managing the executives' calendars and schedules, coordinating with important stakeholders.
• Organize meetings including onsite and Microsoft Teams virtual video conferences; prepare correspondence, presentations, agendas, and reports.
• Draft confidential communications and maintain executive documents utilizing Microsoft OneNote.
• Coordinate global travel plans with detailed itineraries and oversee expense reporting.
• Plan logistics for large meetings, training sessions, and offsite company events including negotiation and approval of contracts for venues and services.
• Create and edit professional PowerPoint presentations.
• Provide thorough administrative support and assist with training session logistics.
• Proactively anticipate inquiries and issues, addressing routine questions independently while escalating complex matters appropriately.
• Leverage AI technologies to enhance executive support functions, improving efficiency and decision-making.
• Perform other administrative tasks as necessary.
• Minimal travel commitment, approximately up to 10%.

Qualifications and Experience

• Bachelor’s degree mandatory.
• At least 10 years of experience supporting senior executives or management at the C-suite level.
• Expert-level skills with Microsoft Outlook, Word, Excel, PowerPoint, and Office 365 applications including SharePoint, Teams, and OneNote.
• Demonstrated aptitude for utilizing AI tools to boost productivity, enhance work quality, and reduce operational costs, with ability to assess AI outputs critically.

Skills and Personal Attributes

• Exceptional attention to detail and organizational capabilities.
• Strong analytical and effective communication skills, both written and verbal.
• Exudes executive presence with professionalism, confidence, composure, and tact.
• Maintains confidentiality with discretion and diplomacy.
• Ability to multitask, prioritize effectively, and meet tight deadlines accurately.
• Robust project management skills and ability to work independently using sound judgment.

Employee Benefits

The organization offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability, voluntary benefits, employee assistance program (EAP), commuter benefits, and a 401(k) plan, with flexible options tailored to individual needs.

Equal Opportunity

The company is an Equal Opportunity Employer committed to veterans and disabled individuals.