Office Coordinator

Role Overview

Join a top global technology firm as an Office Coordinator located in the newly established Auckland CBD office. This position focuses on delivering excellent support and managing all aspects of office operations while assisting local management, IT, People teams, and other departments to nurture a productive and positive workplace culture.

Key Responsibilities

• Oversee daily office functions such as answering phone calls, visitor management, managing deliveries, and maintaining supplies, office equipment, and company swag.
• Ensure office cleanliness, safety, and proper maintenance, collaborating with building management for facilities-related concerns.
• Maintain vendor relationships including procurement and inventory management duties.
• Partner with both local and international colleagues to support initiatives spanning New Zealand and US offices.
• Act as a communication liaison for employees and visitors to facilitate smooth information flow within the office environment.
• Assist in organizing company events, meetings, and team-building activities, occasionally including offsite events.
• Create programs that encourage social engagement among staff such as social gatherings, celebrations, and wellness initiatives.
• Lead efforts in health and safety by coordinating the local health and safety committee and ensuring office compliance.
• Support leadership with administrative requirements including preparing meeting documentation, travel arrangements, and basic project tasks.
• Collaborate with HR and IT to assist with recruitment, onboarding, offboarding, and other related activities.
• Provide backup support for a variety of special projects and other team needs as required.

Required Skills

• Excellent interpersonal skills along with clear written and oral communication.
• Proficiency with MS Office or Google Suite at an intermediate level.
• Strong organizational capabilities and effective time management.
• Experience coordinating projects.
• Ability to function independently as well as collaboratively within a team.
• High level of discretion and adherence to ethical standards.

Additional Information

Internal interactions range from team members up to board-level executives; externally involves suppliers, vendors, building managers, recruiters, and clients. Typical candidates have a background in office administration or similar roles.

About the Company

Pushpay is a rapidly expanding New Zealand-founded SaaS company operating from offices in the US and New Zealand. It specializes in software that helps organizations stay connected via mobile apps and giving technology aimed at churches, schools, and nonprofits.

Employee Benefits

• Family-focused culture with paid parental leave for primary and secondary caregivers and no reduction in holiday pay after parental leave.
• Immediate sick leave accrual with no waiting period.
• Paid volunteer time off of 16 hours annually for charitable activities.
• Access to advanced technology equipment.
• Unlimited refreshments including snacks, beverages, and coffee.
• Employee support services through an assistance program.
• Complimentary annual flu vaccinations.
• Regular social events and Friday happy hours at the office.

Eligibility

Candidates must currently live in New Zealand or possess New Zealand citizenship, permanent residency, or valid travel status. Resumes should be submitted in PDF format to maintain formatting.