Document Controller

About the Role

Kazamer Tax Consultant in Dubai is looking for a highly meticulous and organized Document Controller to join their administrative team. This position demands expertise in managing, maintaining, and safeguarding both company and client documents to guarantee easy access and compliance with standards.

Primary Responsibilities

• Oversee and maintain paper and electronic records for the company and its clients.
• Handle receipt, registration, distribution, tracking, and archiving of incoming and outgoing files.
• Keep precise document registers, filing systems, and control logs up to date.
• Review documentation to confirm accuracy, completeness, and correct approvals.
• Ensure proper naming, classification, indexing, and storage of documents.
• Manage document versions, revisions, and updates systematically.
• Liaise with finance, HR, administration, and other teams to fulfill documentation needs.
• Scan and digitize documents for upload and organization within digital management platforms.
• Generate document status reports and provide necessary records to management on request.
• Support internal and external audit processes by retrieving relevant documentation.
• Follow up on documents that are missing, incomplete, or outdated.
• Maintain confidentiality of sensitive information concerning clients and the company.
• Ensure all document control procedures align with company policies and regulatory requirements.

Candidate Requirements

• Possess a bachelor's degree or diploma in Business Administration, Information Management, Office Administration, or related disciplines.
• Have 2 to 4 years' experience as a Document Controller, Administrative Assistant, or comparable role.
• Demonstrate a strong grasp of document management and filing protocols.
• Be proficient with Microsoft Word, Excel, Outlook, and document management software.
• Exhibit excellent organizational capabilities and adeptness in managing time.
• Show keen attention to detail and commitment to accuracy in documentation.
• Possess good written and verbal communication skills.
• Exercise professionalism when handling confidential information.
• Be capable of working independently and adhering to deadlines.

Technical Skills & Competencies

• Expertise in document control and records management
• Ability to efficiently manage both digital and physical filing systems
• Experience with document tracking and version management
• Proficiency in Microsoft Office suite
• Strong focus on data accuracy and detail orientation
• Administrative coordination capabilities
• Effective time management and multitasking skills
• Maintaining confidentiality and maintaining professional ethics
• Good communication skills and ability to work collaboratively

Why Work With Us

Joining Kazamer Tax Consultant provides a chance to hone your document management expertise and contribute to a smooth-running consultancy environment. This role offers professional development opportunities and the possibility to build a fulfilling long-term career in an expanding consultancy firm in Dubai.