Document Controller

About the Role

We are seeking a Document Controller based in Sharjah, United Arab Emirates, to efficiently manage and oversee the project documentation processes. This role involves ensuring systematic handling, storage, and distribution of all project-related documents and correspondence.

Key Responsibilities

• Administer and maintain the document control system across projects, ensuring archival and filing processes are thorough and compliant.
• Receive, register, dispatch, and monitor project documentation including drawings, material submittals, RFIs, method statements, inspection requests, approvals, and communication records.
• Keep accurate document registers, making sure each document is correctly identified, coded, dated, and updated as required.
• Manage document revision cycles ensuring only the most current and authorized documents are accessible to teams.
• Facilitate coordination of document submissions and approval procedures with consultants, clients, subcontractors, suppliers, and internal departments.
• Track document statuses closely, pursuing pending approvals, feedback, and any necessary action.
• Organize and maintain both digital and physical filing systems for ease of document retrieval and accessibility.
• Prepare and manage document transmittals while keeping detailed records of all received and dispatched documentation.
• Ensure that project drawings and technical documents are appropriately disseminated to pertinent site and office staff.
• Maintain comprehensive records of documents categorized as approved, rejected, superseded, or obsolete.
• Assist project teams in accessing required documentation and historical archives.
• Uphold confidentiality and security protocols concerning company and project records.
• Help prepare document control reports and status updates directed to management.
• Ensure compliance with organizational procedures, project specifications, and industry standards related to document control.
• Liaise with engineering, planning, procurement, QA/QC, commercial, and site teams to guarantee timely and smooth document workflow.
• Carry out additional administrative and document control tasks as delegated by management.

Work Location

This position is based on-site in Sharjah, UAE.