Event Executive

Company Overview

SJ is a global urban and infrastructure consultancy with over 75 years of experience delivering projects worldwide. With more than 16,000 professionals across 120 offices in 40+ countries, SJ shapes spaces that blend innovative infrastructure with sustainable design, epitomized by the pioneering SJ Campus at Jurong Innovation District in Singapore. This 68,915m2 development, accommodating 4,000+ employees, integrates Singapore's garden city essence into a modern workplace.

Key Responsibilities

• Manage daily operations of venue and business spaces ensuring smooth functionality.
• Coordinate event planning and logistics, including setup, on-site supervision, and follow-ups.
• Handle leasing processes such as tenant management, fee administration, lease renewals, and terminations.
• Conduct property viewings, client prospecting, market research, and feedback gathering.
• Ensure compliance and accuracy in lease and event documentation and billing.
• Liaise with clients on event bookings, managing inquiries, catering, manpower, A/V equipment, and event setups.
• Collaborate with marketing and facilities teams to fulfill leasing and event objectives.
• Develop strategic plans to enhance venue income and operational efficiency, including direct sales initiatives.
• Address unforeseen event issues, handle complaints, and maintain excellent tenant and client relations.
• Serve as Duty Manager during events, which may involve working after hours, weekends, or public holidays.
• Prepare event reports, booking rate reviews, and conduct ongoing market research.
• Support facilities management duties and perform other ad hoc tasks as assigned.

Administrative and Operational Duties

• Maintain accurate lease, event, operational, and feedback records.
• Generate reports and analyses on outcomes and office activities.
• Perform documentation filing and maintain relevant records.
• Coordinate procurement tasks and vendor liaising to ensure efficient services.
• Oversee vendor creation processes to facilitate timely service provision.
• Utilize data-driven insights to recommend improvements in operational efficiency.

Experience and Qualifications

• Bachelor’s degree or diploma in Marketing, Estate Management, Facilities Management, Business Administration, Event Management, Communications, or related disciplines.
• Minimum of 5 years relevant experience with exposure to building operations and comprehensive event management.
• Proven ability to manage the full cycle of events, from planning to execution and engagement driving.
• Excellent communication, interpersonal, and stakeholder engagement capabilities.
• Strong problem-solving, organizational, and time management skills with ability to work independently and collaboratively.
• Fluent English communication skills, both verbal and written.
• Advanced proficiency in MS Office suite including Excel and PowerPoint.
• Careful attention to detail, discretion with sensitive information, and a professional approach to confidentiality.