Yard Coordinator

Job Overview

The Yard Coordinator is tasked with supporting the inspection and management of incoming vehicles at the assigned branch. Key duties involve vehicle check-in, digital imaging, cleaning and preservation, auction preparation including numbering, and addressing customer needs effectively.

Key Responsibilities

• Document and file details of new vehicles arriving at the facility during check-in.
• Thoroughly clean vehicles to enhance their condition and appeal ahead of auction events.
• Safely drive passenger vehicles within the premises for repositioning or auction activities.
• Prepare and set up vehicles including auction numbering for weekly or bi-weekly auctions.
• Retrieve and store keys, license plates, and related items securely in designated branch locations.
• Provide visitors with guidance or direct them appropriately for further assistance.
• Operate basic forklift or loader machinery as required.
• Comply with company policies and maintain safety and environmental standards consistently.
• Read and understand safety rules, operating instructions, and procedural documents to ensure workplace safety.
• Stay vigilant for any hazards involving heavy equipment or vehicles in the area.
• Achieve and maintain key performance metrics on daily, weekly, and monthly schedules.
• Learn forklift operation where required for the facility.
• Interact positively with customers and other team members.
• Assist in minor vehicle maintenance tasks.
• Perform physical activities including stooping, bending, standing, and walking for extended periods.
• Work across various weather conditions and surfaces, both indoors and outdoors.
• Maintain general mechanical knowledge of different vehicle makes and models.
• Collaborate effectively as a team member.
• Hold a valid driver's license and ability to operate vehicles if required by the location.
• Implement appropriate security, maintenance, and safety procedures to protect company and customer assets.
• Utilize personal protective equipment properly and respond correctly to unsafe situations or accidents.
• Follow industry specific regulations for handling hazardous materials.
• Demonstrate leadership by mentoring and supporting the team in alignment with department objectives, albeit without direct people management responsibilities.
• Perform additional duties as business needs evolve, showing flexibility in task assignments.

Qualifications

• Possess 2-3 years of relevant work experience.
• Background in equipment rental, construction, or related sectors is preferred.
• Forklift operation experience is advantageous; willingness to learn forklift operation is essential.
• Basic skills in automotive repair.
• Proficiency in using handheld PDA devices.
• Strong ability to interact supportively with customers and internal teams.
• Capability to assist or carry out light vehicle maintenance.
• Physical ability to perform tasks involving bending, stooping, walking, and standing over extended durations.
• General mechanical understanding of various vehicle makes and models.
• Ability to work effectively within a team environment.
• Comfort working year-round both indoors and outdoors, including climbing on and off large equipment and trucks.