Workplace & Engagement Coordinator

About Us

We are an applied AI laboratory focused on developing comprehensive software agents, including Devin, the pioneering AI software engineer. Our founding team boasts world-class competitive programmers, founders, and leaders with experience at cutting-edge AI organizations such as Scale AI, Palantir, Cursor, Waymo, Tesla, Lunchclub, Modal, Google DeepMind, and Nuro. Building Devin is only the beginning; we are seeking passionate individuals eager to tackle significant challenges and create AI capable of reasoning in real-world scenarios.

Role Overview

The Workplace & Engagement Coordinator will be responsible for supporting our Singapore office by fostering a hospitable, efficient, and welcoming work environment. This dynamic position involves logistics, operations, hospitality, and sound judgment, with diverse daily tasks as our Singapore team expands.

Key Responsibilities

• Serve as the primary representative of the office by warmly greeting employees, visitors, and candidates.
• Work closely with building security to ensure safe and seamless entry.
• Assist recruitment efforts by welcoming candidates and ensuring interviews are punctual.
• Oversee daily mail, package handling, and delivery coordination.
• Organize and communicate employee meal orders for lunch and dinner when required.
• Support custodial, culinary, and vendor teams with operational needs.
• Troubleshoot routine office issues and escalate as appropriate.
• Collaborate with the Employee Experience team on onboarding and daily workplace needs.
• Maintain and distribute office supplies and company swag to staff and guests.
• Arrange client meetings, interviews, and team gatherings or offsites.
• Assist with organizing office events and morale-building activities.
• Observe and identify improvements for the office environment.
• Pitch in during busy periods and important events to maintain smooth operations.
• Create a calm, inviting, and dependable office atmosphere, aiming to know all employees personally.

Qualifications

• Friendly and professional demeanor coupled with excellent communication skills.
• Comfortable engaging in a highly visible, customer-facing role.
• Highly organized with keen attention to detail and strong follow-through capabilities.
• Ability to maintain flexibility without sacrificing structure in a fast-paced setting.
• Physically able to lift up to 35 pounds and remain on feet most of the day.
• Experience in front desk, office coordination, hospitality, or rapidly growing companies is advantageous.
• Creativity and enthusiasm for planning employee events are additional pluses.

Importance of the Role

This position plays a vital role in defining the office culture and functionality for our Singapore team. The coordinator directly influences employees' office experiences, candidate impressions during recruitment, and the overall efficiency of workplace operations, offering considerable ownership and impact.

Equal Opportunity Employer

We are committed to fair employment practices, prohibiting discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other legally protected factors. Reasonable accommodations will be provided to candidates with disabilities during the hiring process upon request.