US Payroll Specialist

About the Role

We are seeking a meticulous and knowledgeable Global Payroll Specialist experienced in managing payroll for the USA, Ireland, Netherlands, Germany, India, and Australia. This individual will handle accurate and compliant payroll processing, engaging closely with HR, Finance, external payroll providers, and local teams across various countries. Deep understanding of specific payroll rules, statutory compliance, taxes, benefits administration, and reporting mandates across multiple nations is essential.

Key Responsibilities

• Oversee end-to-end payroll processing for Ireland, Netherlands, Germany, USA, India, and Australia.
• Ensure timely and precise payroll delivery including salaries, bonuses, commissions, benefits, and mandatory deductions.
• Review payroll inputs like employee onboarding, offboarding, salary modifications, and variable compensation elements.
• Validate payroll documentation and reconcile payroll registers before finalizing.
• Maintain full adherence to labor laws, tax rules, and statutory necessities in all applicable countries.
• Manage prompt filing and payment for payroll taxes, social security, pension contributions, and related remittances.
• Stay informed about legal changes across jurisdictions and implement required processing updates.
• Support payroll audits both internal and external.
• Coordinate with external payroll vendors ensuring service quality and service level agreement compliance.
• Serve as the central payroll contact for employees, HR Business Partners, Finance, and external agencies; efficiently handle discrepancies and escalations.
• Conduct payroll reconciliations including general ledger, benefits, and tax accounts.
• Assist in monthly and annual payroll activities such as processing P60 (Ireland), Jaaropgave (Netherlands), Lohnsteuerbescheinigung (Germany), W-2 (USA), Form 16 (India), and Payment Summaries/Single Touch Payroll (Australia).
• Deliver payroll analytics and reporting for Finance and leadership audiences.
• Maintain robust internal payroll controls and complete documentation.
• Identify and implement improvements and automation in payroll processes.
• Ensure data accuracy across HRIS, payroll, and accounting systems.

Qualifications & Experience

• Between 4 to 8 years of direct payroll experience with exposure to multiple countries.
• Proven expertise managing payroll for Ireland, Netherlands, Germany, and USA.
• In-depth understanding of income tax and social security regulations in the relevant nations.
• Knowledge of statutory leave payments and employer obligations.
• Familiarity with pension plans and taxation of benefits.
• Experience handling year-end payroll procedures and statutory reporting.
• Experience collaborating with global payroll vendors such as ADP, Safeguard, TMF, Deel, or similar providers.
• Proficiency with HRIS and payroll management software.
• Strong proficiency in Microsoft Excel and comfortable handling payroll data and reconciliation tasks.
• Excellent attention to detail coupled with strong analytical capabilities.
• Effective communication and stakeholder engagement skills.

Preferred Qualifications

• Bachelor's degree in Commerce or an MBA specialising in Finance.
• Background in multinational, fast-growing SaaS or technology firms.
• Understanding of SOX controls and audit compliance.
• Experience with Workday or comparable HRIS platforms.

Core Competencies

• Strong sense of ownership and responsibility.
• High confidentiality and integrity in handling sensitive information.
• Ability to simultaneously manage payroll cycles across different time zones.
• Excellent problem-solving skills with a focus on process enhancement.
• Collaborative approach in a cross-functional environment.