Tender Submission Executive

Overview

Our client, a chemical trading company based in Dubai, is looking for a skilled RFQ and Tender Submission Executive to expertly manage the preparation and submission of RFQs, quotations, and tender documents. This role demands coordination with procurement, sales, and suppliers to ensure competitive offers and timely delivery of commercial documentation, particularly focusing on ADNOC RFQ and tender protocols.

Key Responsibilities

• Formulate and submit RFQs, quotations, and tender dossiers aligned with customer requirements.
• Manage submission requirements specific to ADNOC tenders, ensuring punctual and compliant delivery.
• Collaborate closely with Procurement, Sales, and Suppliers to gather pricing, technical specifications, and commercial details.
• Analyze RFQ specifications and terms to prepare competitive business proposals.
• Oversee procurement-related tasks linked to RFQs, including supplier inquiries and pricing evaluations.
• Support sales through quotation creation, customer interactions, and consistent follow-up.
• Maintain accurate and comprehensive commercial, procurement, and shipping paperwork.
• Monitor timelines, handle clarifications or amendments, and track submission statuses to guarantee deadline adherence.
• Ensure organized record-keeping of all quotations, tenders, purchase orders, and communications with customers.

Qualifications and Experience

• At least two years of pertinent experience encompassing procurement, sales, and documentation.
• Demonstrated knowledge of quotation, tendering, and procurement workflows.
• Preferably experienced with ADNOC RFQ and tender submissions.
• Strong skills in coordination, documentation, attention to detail, and managing deadlines.
• Proficiency with MS Excel, MS Office Suite, and Odoo software tools.
• Background or familiarity with chemical trading or industrial products is advantageous.