Tender Project Manager

Overview

We are looking for an experienced Tender Project Manager to oversee tender processes for interior fit-out projects. The role involves identifying tender opportunities, evaluating feasibility, coordinating bid preparations, and managing contract negotiations across government, private, and corporate sectors.

Key Responsibilities

• Identify and monitor potential tenders from various sectors including government and corporate.
• Analyze tender documents such as drawings, BOQs, specifications and contractual requirements.
• Evaluate project feasibility, associated risks, and commercial aspects before deciding to participate in bids.
• Draft bid qualification documents and detailed compliance reports.
• Lead quantity take-offs and cost estimations for interior fit-out projects.
• Develop comprehensive cost sheets, conduct rate analysis, and prepare project budgets.
• Source and assess quotations from vendors, subcontractors, and suppliers ensuring accurate pricing and profitability.
• Coordinate with internal teams like design, procurement, finance, legal, and projects for bid inputs.
• Prepare and submit technical and commercial proposals as per tender demands within deadlines.
• Maintain tender tracking systems and submission schedules.
• Review contract terms identifying risks and assist in negotiations and finalizing agreements.
• Build and maintain vendor and stakeholder relationships, supporting business development initiatives and prequalification reviews.
• Maintain tender databases, generate reports on bid status, success ratios, and market trends while ensuring adherence to company policies.

Qualifications and Experience

• Bachelor's degree in Civil Engineering, Interior Design, Architecture, Construction Management or related discipline.
• MBA or PG Diploma in Project Management is a plus.
• 8 to 15 years of relevant experience in tendering, estimation and commercial management within interior fit-out, turnkey, or construction industries.
• Demonstrable experience managing large-scale projects in the corporate, commercial, retail, hospitality or government sectors across India.

Skills and Competencies

• In-depth knowledge of interior fit-out materials, execution methods and BOQ preparation.
• Skilled in quantity surveying, cost control, and estimation practices.
• Familiarity with tendering protocols, contract administration, and procurement.
• Proficient in AutoCAD, MS Excel, ERP systems and estimation software.
• Strong analytical reasoning, negotiation capability and commercial awareness.
• Excellent communication and ability to manage multiple stakeholders.

Performance Metrics

• Volume and value of tenders submitted.
• Tender win rates and conversion ratios.
• Accuracy and compliance of cost estimations with budgets.
• Timely bid submissions.
• Profitability of awarded contracts.
• Adherence to tender and documentation standards.

Additional Information

• Capability to work efficiently under strict deadlines.
• Meticulous attention to detail and risk evaluation skills.
• Leadership qualities for managing cross-functional tender teams.
• Willingness to travel extensively across India.

Reporting line is to Head – Business Development, Director – Projects or COO based on organizational structure.

Compensation includes competitive salary, performance incentives, travel allowances, and advancement potential within a growing Pan-India interior contracting firm.