Tender Executive

Job Overview

The Tender Executive plays a vital role in overseeing the entire tender lifecycle, beginning with discovering suitable tenders to meticulous preparation and timely submission of documents. This position requires exceptional organizational skills, detail orientation, and the ability to comprehend both technical and commercial tender requirements.

Key Duties

• Monitor and identify relevant tenders published by government and private entities across multiple platforms.
• Thoroughly review tender documentation including eligibility conditions and submission mandates.
• Collaborate effectively with management, technical, and finance teams to develop comprehensive technical and financial proposals.
• Ensure punctual compilation and delivery of tender documents in both electronic and physical formats.
• Maintain comprehensive records of tenders submitted, their results, and anticipate future opportunities.
• Manage all communications related to tenders including queries, clarifications, and follow-ups with clients or internal departments.
• Prepare essential supporting documents such as Earnest Money Deposits (EMDs), Bank Guarantees (BGs), and authorization certificates.
• Facilitate vendor registration and empanelment procedures with government entities and Public Sector Undertakings (PSUs).
• Adhere to company policies and ensure full compliance with tendering regulations.
• Generate Management Information System (MIS) reports and update the tender and quotation databases regularly.

Essential Qualifications & Skills

• A Bachelor's degree in Business Administration, Commerce, Engineering, or comparable discipline.
• Between two to five years' experience in managing tenders or government bidding activities.
• Expertise in electronic procurement systems such as Government e-Marketplace (GeM), Central Public Procurement (CPP) portals, and eProcurement websites.
• Excellent communication skills, both oral and written.
• Proficient use of Microsoft Office tools (Word, Excel, PowerPoint) and PDF editing software.
• Strong aptitude for attention to detail, managing time efficiently, and juggling multiple priorities.
• Effective coordination and thorough documentation abilities.

Desirable Experience

• Familiarity with government or PSU tendering protocols.
• Knowledge of processes related to company registration and digital signature certificates (DSCs).
• Experience handling technical tenders, especially in engineering, electrical, or IT domains.