Support Function - Documentation

About Tata Consulting Engineers

Tata Consulting Engineers Limited (TCE) stands as India's leading private-sector engineering and project consultancy with a global footprint spanning over 64 countries. Established more than 60 years ago, TCE has successfully completed over 12,000 projects across Infrastructure, Power, and Resources sectors, including Hydrocarbons, Chemicals, Mining, and Metallurgy. As a proud subsidiary of the Tata Group, TCE delivers integrated engineering services from design to commissioning, embracing innovation and sustainability.

Role Purpose

The Document Control Specialist plays a vital role in supporting the project management team to maintain effective, efficient project delivery with strict adherence to cost, schedule, and quality standards. This role enforces stringent document control procedures, overseeing both paper and electronic files using laborious workflows within the company's electronic document management systems.

Key Responsibilities

• Oversee and regulate project documentation following established project procedures.
• Ensure all documents are properly identified and comply with prescribed templates and formats.
• Conduct thorough quality assurance and compliance reviews on documents before issuance.
• Manage collection, distribution, and secure storage of controlled documents, ensuring accurate tracking as documents flow through project stages.
• Verify that all metadata is provided and appropriately registered into the document management system.
• Support project team members by facilitating access and retrieval of documents.
• Record receipt of materials from contractors accurately.
• Facilitate transmission of documents to internal and external stakeholders for review and feedback.
• Consolidate and relay comments from reviewers back to document originators.
• Ensure all issued documents comply precisely with document control protocols.
• Maintain organized filing and retention of both physical and electronic document originals.
• Update logs for incoming and outgoing submissions and correspondence consistently.
• Address inquiries related to documentation requirements and submission processes.
• Coordinate hand-over of documentation to Client Document Controller as required.
• Manage the closeout and archiving process of project documentation at project completion.

Experience & Qualifications

• Minimum of 5 years' experience in relevant design or project management-related disciplines.
• Practical experience with engineering documentation packages is essential.
• Proficient in document management principles and practices.
• Skilled in Microsoft Office Suite, Adobe Acrobat, Foxit, and using File Transfer Protocol (FTP).
• Graduate degree in Business Administration, engineering, or related technical field.

Competencies & Work Environment

The role demands meticulous attention to detail, strong organizational skills, and the ability to work collaboratively within project teams. Employees at TCE enjoy a supportive and inclusive workplace culture that encourages professional growth and embraces diversity.

Eligibility

Applicants who have completed any graduate degree are welcome to apply.