Staff Planning Specialist

About the Role

We have an exciting opening at IKEA Dublin for two People Planning Specialists. The primary focus is to ensure optimal staffing by managing schedules, workforce planning, and labor allocation to meet customer and business demands efficiently.

Daily Responsibilities

• Execute the store's people planning strategy in line with guidelines provided by the Country People & Culture team.
• Ensure compliance with IKEA employment standards, legal regulations, and union requirements related to workforce management.
• Participate in the entire people planning cycle from demand forecasting to timely schedule postings, aligning scheduled hours with coworker, customer, and business needs.
• Identify areas for improvement in the planning processes and escalate any deviations, especially when scheduled or actual hours exceed financial limits, to the Unit People & Culture manager.
• Support talent development through the planning process to enable exceptional and personalized customer service.
• Collaborate with hiring managers to ensure vacancies are filled with appropriate contract types, setting the foundation for excellent customer interactions.
• Promote awareness and understanding of the people planning process among coworkers through education, training, and support.

Required Qualifications

• Experience with scheduling or workforce management tools such as Kronos, My Time, or Legion is beneficial but not mandatory.
• Proven track record in implementing long-term staffing plans aligned with budgets and objectives.
• Ability to communicate and build collaborative relationships with diverse audiences, including virtual interactions.
• Demonstrated leadership skills or experience influencing stakeholders.
• Solid understanding of employee rights and employer responsibilities.
• Self-motivated with the capacity to work independently taking initiative, while also thriving as a team player.
• Competent numerical and analytical skills to work with data, meet deadlines, and deliver results.

Compensation and Work Schedule

• Employment commencement in November.
• Starting annual salary of €35,000, subject to experience and competence. Salary is based on a 39-hour workweek and prorated for a 24-hour contract.
• Work options include 39 hours over 5 days per week (with one late evening and every second weekend off) or 24 hours over 4 days with the same evening and weekend arrangement.
• Flexibility to tailor work hours during interviews to balance personal life and business needs.

Employee Benefits

• 15% discount on IKEA products plus access to a discount portal for savings on major retailers.
• Life Assurance coverage at four times salary, enhanced pension contributions, and access to interest-free loans.
• Additional paid leave days to use at any time during the year as needed.
• Free healthy meal options including salad bars, fruit, and hot/cold beverages.

Inclusion and Recruitment Notes

IKEA values diversity and inclusion, welcoming applicants from all backgrounds and those with disabilities. The recruitment process can accommodate necessary adjustments. Applicants should submit a CV and cover letter for review. Shortlisted candidates will be invited for face-to-face interviews, and all applicants will be kept informed of outcomes.

Contact Information

For recruitment support or inquiries, contact the recruiter at fiona.currie@Ingka.ikea.com.