Senior Payroll Specialist

About AVEVA

AVEVA is a leading global industrial software provider, delivering critical solutions that support energy, infrastructure, chemicals, and mineral industries. We are pioneers in sustainability, being the first software firm with validated targets by the SBTi, and are recognized globally for innovation and commitment to diversity, equity, and inclusion.

Role Overview

The Senior Payroll Specialist role, based in Brisbane, Australia, involves overseeing the outsourced payroll process to ensure accurate, timely, and compliant payroll delivery for Australian employees. This position serves as the central point of contact between various business units, employees, People Partners, Finance, and the payroll vendor. Additionally, support of payroll operations across APAC countries is expected when necessary.

Key Responsibilities

• Manage the relationship and communications with the outsourced payroll provider, including scheduling and monitoring payroll processing deadlines.
• Verify payroll outputs and reports for accuracy before authorizing payroll completion.
• Review and validate payroll data inputs such as new hires, terminations, salary adjustments, bonuses, leave records, superannuation, and workers’ compensation.
• Handle out-of-cycle payments ensuring compliance, including termination settlements.
• Perform reconciliations and variance analyses on payroll reports to confirm correctness of calculations, deductions, statutory contributions, and reporting prior to payroll finalization.
• Ensure timely and accurate statutory filings, returns, and regulatory reports.
• Maintain payroll data integrity and assist with month-end and year-end payroll activities.
• Guarantee adherence to Australian payroll laws including Fair Work Act, Modern Awards, Single Touch Payroll, superannuation obligations, payroll tax, leave entitlements, and other statutory requirements.
• Monitor changes in legislation and collaborate with vendors for implementation updates.
• Support payroll audits, complete workforce gender equality reporting, conduct Better Off Overall Testing, and perform salary benchmarking following Fair Work Commission increases.
• Represent AVEVA in dealings with government agencies such as Department of Human Services and Australian Taxation Office regarding parental leave, garnishee orders, etc.
• Coordinate payroll tax calculations, reconciliations, and annual returns across Australian states and territories.
• Serve as the initial contact for employee payroll inquiries, resolving any issues promptly and clearly communicating regarding payslips, taxes, superannuation, leave, and policies.
• Collaborate closely with HR, Finance, and leadership to support workforce changes, acquisitions, restructures, and provide payroll insights and reports.
• Maintain and improve payroll processes, controls, and compliance documentation including risk registers and SOX audit requirements.
• Advocate payroll best practices and enhance governance frameworks.

Essential Requirements

• Between five to ten years of payroll experience within Australia.
• Willingness to support payroll activities in other APAC countries as needed.
• Comprehensive knowledge of Australian payroll legislation, industrial relations including Fair Work Act and Modern Awards, payroll tax procedures, superannuation regulations, and Single Touch Payroll reporting.
• Strong analytical capabilities especially in payroll reconciliations.
• Proven skills in stakeholder relationship and vendor management.
• Detail-oriented and highly committed to compliance standards.
• Experience managing payroll in multiple APAC countries is an advantage.

Additional Information

AVEVA values its employees, fostering an inclusive and supportive workplace to help every individual thrive. Candidates will undergo a thorough background check compliant with local regulations prior to commencing employment. AVEVA is an Equal Opportunity Employer dedicated to diversity and respect within the workplace.