Senior Document Controller - Madinah

Overview

AtkinsRéalis is looking for a seasoned Senior Document Controller to oversee document management systems, information workflows, and project records for prominent high-rise residential, commercial, hospitality, mixed-use, and large-scale construction projects in Madinah, Saudi Arabia. This role is pivotal in ensuring documents are accurate, compliant with project standards, promptly distributed, and that smooth coordination occurs among clients, consultants, contractors, and all project stakeholders throughout the project duration.

Role and Responsibilities

• Establish and maintain document control protocols aligned with company, client, and project mandates.
• Handle incoming and outgoing project communications, technical documents, drawings, reports, and archival records.
• Supervise issuance, tracking, distribution, retrieval, and archiving of all project documentation.
• Keep document, drawing, transmittal, and correspondence registers updated consistently.
• Ensure proper numbering, classification, filing, and storage of project files per control procedures.
• Manage document workflows through Common Data Environments (CDEs) and document management platforms.
• Oversee document review and approval cycles ensuring prompt stakeholder responses.
• Coordinate with teams to control revisions and updates accurately.
• Maintain detailed records of document revisions, approvals, supersessions, and distribution histories.
• Safeguard confidential project information securely.
• Support project audits and quality management standards by supplying document control records.
• Produce periodic reports on document status, overdue items, approvals, and key project indicators.
• Assist project managers, resident engineers, discipline engineers, and contractors with document management.
• Develop and uphold filing structures and information management systems.
• Coordinate project handover paperwork to confirm record completeness prior to closeout.
• Manage as-built documents, operation and maintenance manuals, warranties, testing certificates, and commissioning documentation.
• Facilitate BIM information management and digital project delivery practices.
• Train and support staff on document control procedures and systems.
• Ensure adherence to ISO 9001 quality standards and project information management criteria.

Candidate Profile

• Bachelor’s degree in Business Administration, Information Management, Engineering, Construction Management, or a related field.
• Diploma in Document Control, Records Management, or equivalent is acceptable with relevant experience.
• Preferred certifications include Document Control, Records Management, ISO 9001 Quality Management Systems, and ISO 19650 or BIM Information Management.
• 5 to 10 years of document control expertise, with at least 5 years on major high-rise or large-scale building projects.
• Experience within Saudi Arabia or GCC markets is highly preferred.
• Experience collaborating with consultants, PMCs, developers, and contractors.
• Demonstrated proficiency managing project documentation through design, construction, commissioning, handover, and closeout phases.
• Strong knowledge of document control procedures, information management software, and project administrative workflows.
• Ability to handle large volumes of technical documentation and understand engineering drawings and construction documentation.
• Familiarity with project handover and closeout documentation requirements.

Rewards & Benefits

• Tax-exempt salary package.
• Life and medical insurance coverage.
• Annual leave entitlement.
• Company gratuity scheme and discretionary bonus program.
• Annual airfare contribution.
• Allowances for transportation and housing.
• Employee Wellbeing Program offering 24/7 access to experts in finance, legal, family care, personal health, fitness, and nutrition.

About AtkinsRéalis

AtkinsRéalis is a premier engineering and nuclear services company dedicated to integrating people, data, and technology to revolutionize global infrastructure and energy systems. Collaborating with industry leaders and a global network of consultants, engineers, designers, and project managers, the company strives to engineer a sustainable future for the planet and its inhabitants.